BACPS Spring Meeting
Date: Sunday, March 3rd
Time: 2:00 - 4:30 pm
Location: UC Botanical Garden at Berkeley in the Conference Center next to the Tropical House
Program: Pitcher Plant Trade & Division workshop and Elections
Join us for our spring meeting at the UC Berkeley Botanical Gardens! We will be holding general elections at the meeting. If you are interested in running for a position, you must submit a brief candidacy statement by February 17th. Below are descriptions of the officer duties. Members must be in good standing in order to run for office. Please submit your candidacy statements through the contact form on our website located here: https://www.bacps.org
In addition to the officer election, we will be having a plant division workshop. Join us and bring your extra Sarracenia divisions and Nepenthes cuttings to trade! Not sure what to do? Learn at our workshop how to properly divide Sarracenia and take Nepenthes cuttings and root them. Bring any plants that need to be divided, and consider sharing or trading some divisions with others!
Go to the BACPS Facebook Group Page to tell people what you wish for and have to trade! Selling is OK too but we encourage the more fun of trading! Here is the link to the BACPS Facebook page: https://www.facebook.com/groups/BACPS/
BACPS members will not have to pay entrance fee for the botanical gardens. Let the kiosk staff know that you are here for the BACPS meeting. Limited parking is available in the parking lot adjacent to the Botanical Garden ($1 per hour). Carpooling or alternate transportation is encouraged.
DUTIES OF OFFICERS
Section 1. - President
The President shall be the Chief Executive Officer of this Society, shall preside at all meetings of the Society and of the Board of Directors, shall appoint and be an ex-Officio member of all Committees, shall approve all bills before payment, shall exercise general supervision over the affairs and activities of the Society, and shall perform other duties as may be requested by the Board of Directors.
Section 2. - Vice President
The Vice President shall assume the duties of the President during the absence of that Officer, provide support to the President, Chairs the Show and Sale Committee, coordinates regular membership meetings and programs, certifies the results of the election of Directors and Officers, and shall perform other duties as may be requested by the Board of Directors.
Section 3. - Secretary
The Secretary shall attend to the following:
a) Provides advance notice of board meetings and regular meetings to directors and members, respectively, via electronic mail, newsletter, or other means as may be prescribed by the Board. Notice of meetings shall indicate how to access the meeting agenda or as described in Section 4 of Article VI.
b) Book of minutes. The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may designate, a book of minutes of all business meetings and actions of than BACPS and its Board of Directors.
c) Notices and other duties. The Secretary shall give, or cause to be given notice of all meetings of the members of the Board of Directors required by the bylaws to be given.
d) The Secretary shall have such other powers and perform such other duties as may be prescribed by the Board of Director or the Bylaws.
Section 4. - Treasurer
The Treasurer shall attend to the following:
a) Books of account. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the corporation, including monthly accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, fund balances, and other matters customarily included in financial statements. The books of account shall be open to inspection by any member upon reasonable notice.
b) Deposit and disbursement of money and valuables. The Treasurer shall deposit all money and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the Board; shall disburse the funds of the corporation as may be ordered by the Board; shall render to the President and Directors, at each Board meeting, an account of all transactions as Treasurer.
c) Bond. If required by the Board, the Treasurer shall give the corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of the Treasurer and for restoration to the corporation of all its books, papers, vouchers, money, and other property of every kind in the Treasurer’s possession or under the Treasurer’s control on his or her death, resignation, or removal from office. Should such bond be required, the corporation shall bear the cost of obtaining such bond from a bonding agency.
d) Budget. The Treasurer shall submit to the Board for its approval a proposed budget for the coming fiscal year not later than the June Board meeting.
e) Develop reports as to the financial condition of the Society, and distribute such reports to the Board of Directors and other parties as required by law (California Corporation 8 Code 6321).
f) The Treasurer shall have such other powers and perform such other duties as may be prescribed by the Board or the Bylaws.