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The official newlstter for the Directors' Forum!
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Issue 4: August 13, 2021

In this Issue

Directors' Forum News & Updates
BOARD UPDATES

Addressing your Safety Concerns

This year’s conference will take place at the Hilton Mississauga/Meadowvale. The Directors' Forum Co-operative (DFC) Board has worked closely with the venue – and will continue to do so – to ensure that our delegates and staff joining us in person feel confident and safe.

For starters, all the sessions have been moved to a much larger meeting space at the venue – the Graydon Ballroom, to ensure proper social distancing for all our delegates. To put this into perspective, the Ballroom has the capacity to host almost 1,000 people, and under stage three of the re-opening, the capacity sits at 50% (so 476 people). The DF conference usually hosts between 100 – 160 delegates, so even at that rate, there will be ample space and room to ensure adequate social distancing.

We have also been assured by the Hilton that they are adhering to the highest standards of cleanliness and safety for their guests - please take a moment to check out their Cleanstay Guest Experience brochure.

And for those Directors who are not quite ready to venture out but still wish to participate in this year’s Forum, there will also be an option to join the entire conference virtually this year (see Registration information below).
EVENTS

Registration Opens Soon!

Get ready to register for the fall conference, beginning Monday, August 23! At this time, delegates will have the option to register for either in-person or virtual participation. Delegates are able to change their minds and switch their options, and will receive either a refund or an invoice (if additional payment is required). Should the DFC be required to
switch to a virtual conference entirely, as mandated by the Government, than all delegates who registered for the in-person option will be moved to a virtual one and receive a refund for the difference.

We will be in touch with both the venue as well as keep up-to-date with all public health guidelines leading up to the event, and communicate any information and changes with our registrants in the weeks preceding the event.

In the best interest of our fellow directors, we encourage you to be fully vaccinated if attending the event in-person. Prior to submitting payment, all registrants will be required to agree to various terms and conditions for participation in this year’s conference.

In the meantime, please feel free to check out the 2021 registration fees and details, as well as preview the policies and waivers that we have put in place for this conference year.

Book Your Accommodations Early

You are now able to book your accommodations at the venue using the special group rate, and by quoting the “Directors’ Forum” during the booking process.

The deadline for the special rate of $165 per standard room is November 2, 2021. Any delegates requiring a room after this date (or once the group block is full) will
pay the prevailing rate of the venue, so it is a good idea to book as early as possible.
Please note that it is not the responsibility of the DF to book accommodations for their guests, and all delegates (minus the Board, staff and speakers) must make their own reservations directly with the hotel. You can book by calling the reservation desk at 1-905-821-1981 or by booking directly online

Conference Programming

Credit unions, co-operatives and mutuals believe that the role of the organization is to serve our members and communities. This purpose means our boards should also be considering our role in society and how we can work to improve society as organizations. This year we will consider - on the heels of the pandemic - what the role of the board is in societal transformation.
The DFC Board has another fantastic array of sessions planned for Directors under this central theme. Get a sneak peek at our sessions and guest speakers confirmed to date and refer back to this page for future updates!

Annual General Meeting

The AGM will take place at the start of the conference, on Friday, November 26 from 8 – 9am EST.

The Annual General Meeting is a wonderful opportunity for members of the Directors' Forum Co-operative to exercise their democratic right to vote on issues that are
presented during the business meeting, as well as to elect the members of the Board of Directors. Effective this year, every paid member has the right to vote at the AGM, even if there is more than one delegate from the same credit union or caisse populaire present. There is no additional cost to attend the AGM and members are automatically able to participate when they are officially registered for the Forum. 

Interested in Joining the Board?

An election will be held for four seats on the DFC Board at this year’s AGM:
  • The term for Anthony Piscitelli (Chair) will be up in 2021. Due to not having an AGM in 2020, his seat will be up for election for a 2 year term. Anthony will be running for re-election.
  • The term for Kathy Stewart (Treasurer) will be up in 2021. Due to not having an AGM in 2020, her seat will be up for election for a 2 year term. Kathy will be running for re-election.
  • The term for Tanya Gracie (Vice-chair) will be up in 2021. Her seat will be up for election for a 3 year term. Tanya will be running for re-election.
  • The term for Tim Foster will be up in 2021. His seat will be up for election for a 3 year term. Tim will be stepping down from the Board and is not running for re-election.
The persons who get the most and second most votes during the election will fill and serve the three year terms, and the persons receiving the third and fourth most votes will fill and serve the two year terms (unless people volunteer to take the lesser term). 

If you or someone you know is interested in seeking election, please review and complete the 2021 Nomination package by the October 28, 2021 deadline, and send it to board@directorsforum.coop.

Do you Quality for a Long-Term Service Award?

One of the long-standing traditions of the Directors' Forum is to recognize those Directors who have demonstrated their commitment to the credit union movement through many years of volunteer service to one or more Ontario credit union and/or caisse populaire. The Long Term Service Awards (LTSA) were created many years ago as a way to pay tribute to such individuals at the annual conference.

This year, the award ceremony will take place at the end of the AGM, on Friday, November 26. Directors who meet the eligibility criteria will receive an award whether they attend in person or virtually, but must be paid registrants of the fall conference.

To receive an award, send an email to audrey@directorsforum.coop and confirm that you are eligible, no later than October 14, 2021. Eligible Directors will be asked to send us a short biography and recent photo, which will be included in the 2021 AGM package.  

Young Directors' Bursary 

The annual conference is a great opportunity for young Directors to network and engage with system leaders from across Ontario and develop potential mentorship opportunities. 

As such, the Directors' Forum established the Young Credit Union Directors' Bursary to assist Directors under 40 with their
professional development and governance training. The Bursary covers the cost of the conference registration (i.e., all conference sessions, meals served during the conference and activities such as the cocktail reception are included). It does not cover the cost of transportation to and from the conference venue, accommodations, or the dinners on Thursday or Friday evening (which are not part of the conference).

This year, the DFC is offering three bursaries on a first-come, first serve basis. Please visit us online for eligibility criteria and to access the bursary application, if you wish to apply.

Sponsorship Opportunities

The DFC provides organizations with a unique opportunity to invest in the professional development and continuing education of credit union Directors. It is funded exclusively through event registration fees and sponsorships,and is not owned nor funded by the Canadian Credit Union Association (CCUA), Central 1, the Ontario Co-
operative Association (OCA), or any other organization.

At this time, there are still several sponsorship opportunities available for this year’s Forum, and the Board is appreciate of your consideration and any support you are able to provide. Please refer to our 2021 Sponsorship Package to review these opportunities, and how we are able to recognize your organization for its generosity.

We would also like to take this opportunity to thank the Canadian Credit Union Association and Cusource®, our Premier Partner for this year's event, as well as recognize all the amazing organizations that have committed their support of the 2021 fall conference and the 2022 virtual governance sessions to date. Please take a moment to view them here, and 
contact Audrey with your sponsorship inquiries.

Virtual Governance Sessions

The 2020-21 Virtual Governance Series was a great success, with 11 total sessions between June 2020 and June 2021, and over 360 participants! If you missed any of the sessions, please click here to access the one-page summaries, PowerPoints and recordings (where available). 
We appreciate the feedback we received from participants at the June 21st Open Forum discussion, and look forward to hosting our next series of sessions in the New Year – stay tuned for more information in the coming months!

Quick Survey Coming Your Way

A brief survey will be sent out to Ontario CEOs (and Board Chairs where we have the current contact information) in the last week of August, to help us gauge comfort levels with in-person participation for the conference at this time. We ask that CEOs or Board Chairs complete and return the survey at their earliest possible convenience, and thank them in advance for their time and response. 

Directors' Corner


 
Help Alterna Fight Childhood Cancer
The challenges of dealing with the effects of childhood cancer are immense. Alterna is committed to supporting Candlelighters Childhood Cancer Support Programs during these extraordinary circumstances, by hosting a week-long virtual auction fundraiser from August 23 – August 30, 2021. They have a variety of exciting items to bid on - check them out here, and help support a great cause!
Make an Impact!
IMPACT 2021, CCUA's, National Conference for Canada's Credit Unions, takes place virtually on September 13-16. This marquee event brings together the credit union community from across Canada to collaborate, network and gain insights on the system’s most pressing
topics; providing us all with a strong foundation to Rebuild Better Together. Register here, or click the image on the left to watch the promo video!
Our Premier Partner of the 2021-22 Directors' Forum...
 

Click logo for information on Cusource and CUDA Director Training!
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For any inquiries, please contact Audrey Aczel, DF Manager at
#1.888.745.5521 x. 24 or via email to audrey@directorsforum.coop
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