UP in ARMS - Issue 97

President's Update
March 2019

I’m writing this President’s report from the ‘Big Island’ in Hawaii on the eve of the joint ARMS-SRAI conference on Disruptive Trends in Global Research Management. We have more than 110 delegates at this event from 9 countries and I’m looking forward to our discussions about new technologies, new measurement paradigms and new leadership approaches.

I’m personally involved in a panel session where we will be discussing whether the traditional publication model will survive in this new area of open access and blockchain technology to disrupt the role of the commercial publisher - interesting times ahead!  A more detailed article about the event will be published in our April newsletter.
Our plans for the ARMS Board to meet in Wellington New Zealand in July have been firmed, and we will be taking the opportunity to have separate meetings with Agresearch; Departmental Science Advisors; URONZ; Health Research Council; Independent Research Association of NZ (IRANZ); Office of the Prime Minister’s Science Advisory Committee; Science NZ; Tertiary Education Commission; the Royal Society NZ; and Universities NZ to raise our profile and reinvigorate the NZ Chapter. I would also like to take this opportunity to pass on my deepest sympathy for the recent events in Christchurch and I’m sure I speak for all of ARMS members by saying how deeply touched we are with how you and your Prime Minister have responded to such an unthinkable  tragedy. You remain our closest neighbour.
We have also been working with our Monash University Malaysia contact Nirmala Deverajan to arrange a networking event on 10th June in Kuala Lumpur to discuss the development of research management in this region, and the possibility of forming a separate Malaysian Chapter of ARMS.
I am pleased to report that the Australian Research Council (ARC) has agreed to host another meeting with ARMS senior managers on 30th April to further discuss the streamlining of post-award grant administration. This begins with a review of the actions taken against the manifest of issues identified by the working group late last year.
Finally to our 20th year celebrations. As many will know ARMS began in Adelaide in 1999 and so we celebrate this occasion by holding the annual conference in Adelaide again, 20 years on. The annual conference marks the commencement of a year of events and we will be encouraging local chapters to get behind their own celebrations by providing additional financial support above their annual expense allocation for an exclusive 20th Chapter based anniversary event.

Dr Campbell Thomson
ARMS President 

Seeking Historical ARMS Footage & Photos from Past Conferences and Events 
Maria Zollo, ARMS Chief Operating Officer  

ARMS  is celebrating a special birthday this September – 20 years of its founding! From a very modest membership base of approximately 200 in 1999, the Society has now grown to a professional society dedicated to the advancement of the research enterprise and the development and promotion of the research management profession for over 3000 members across the Australasian region including Australia, New Zealand and Singapore. 

Our anniversary marks an important milestone for ARMS as we look back on our evolution and incredible accomplishments and successes over the past two decades. Celebrations will commence at the ARMS annual conference in Adelaide from 17-20 September. Adelaide is the home of the inaugural ARMS conference, which was held in 1999 with the theme “Helping Research Happen…” 

Our conference organisers have a number of exciting activities planned for this event and seek your help in providing past photos, images, marketing collateral and any footage you may have from previous conferences and events in your repositories that you would like to share with other members. If so, we ask that you transfer these files into our dedicated dropbox folder.

PLEASE NOTE that other special 20th anniversary celebratory events are also planned at a Chapter level for those unable to attend the Adelaide conference. More details will be provided in the second half of 2019.

PD Sessions @ Zoom 
Register now for the first session - Friday, 29 March

ARMS is excited to announce PD Sessions @ Zoom - a web-based professional development series. All ARMS members are eligible to participate in every session. Accredited members (ARMAs and ARMFs) can claim 1 CPE hour for each session they register to attend.

PD Sessions @ Zoom are free to attend and are typically held in the final week of each month at 12pm AEDT (AEST from April - October). Take a look at all upcoming session topics and dates on our websiteSome dates have been changed since our first announcement - make sure you double check your calendar entries!

The first PD Session @ Zoom will be hosted by the ARMS NSW Chapter on Friday, 29 March at 12pm AEDT. Read on for further details!

PD Sessions @ Zoom #1
Effective Delivery of Advice and Resources for Research Funding Success

Presenter - Dr Ross Hill, Macquarie University

This session aims to provide insight on effective communication techniques that research managers can use to build productive relationships with researchers. Ross will share his experience as a Research Development Manager at Macquarie University and reflect on how the various initiatives that he has implemented over the last 4 years have improved researcher experience and confidence in applying for research income.

More details and registration
Accredited Research Managers (Foundation)
Our newly accredited ARMFs

ARMS would like to congratulate the most recent cohort of ARMS Accredited Research Managers (Foundation) or ARMFs. This cohort was the largest group in ARMS' history to meet all accreditation requirements and successfully complete the program. We are very pleased to welcome these new ARMFs to a growing cohort of 363 individuals who hold the post nominal. 

Please join us in congratulating the newest ARMF graduates!

Helen Cameron, University of Newcastle - Merit Pass
Sam Davis, University of Southern Queensland - Merit Pass
David Lane, University of Melbourne - Merit Pass
Merrilyn Larusson, CSIRO - Merit Pass
Mariette Le Roux, University of Sydney - Merit Pass

Belinda Peden, University of Newcastle - Merit Pass
Christina Spargo, Menzies - Merit Pass

Adam Koppers, University of Newcastle Li (Helly) He, Victoria University
Ai Yoshida-Parisi, Swinburne University Lin Brown, Western Sydney University
Allison Maplesden, LaTrobe University Lindus Conlan, LaTrobe University
Amanda Shepherd, Charles Sturt University Louise Barnsbee, Queensland University of Technology
Angela McPherson, University of Newcastle Lucy Weaver, Swinburne University
Anita Quinn, Macquarie University Madeline Roe, Curtin University
Anne Cazneaux, Flinders University Manijah Hakim, Western Sydney University
Antionette Goh, Swinburne University Melanie Reay, Swinburne University
Astrid Nordmann, Swinburne University Melissa Maloney, University of Newcastle
Belinda Hofmeyr, University of Melbourne Michelle Thewlis, University of South Australia
Briahna McGregor, University of New England Moufid Atme, Western Sydney University
Chris Pestell, Curtin University Naama Hasson, University of Newcastle
Dhanushka Dodangollegama, Swinburne University Neil Vikash Singh, University of Newcastle
Elizabeth Bird, Charles Darwin University Nicole Donker, Murdoch Children's Research Insititute
Elizabeth Weeks, Flinders University Nicolette Stewart, University of Western Australia
Eve-Marie Cranmer, Charles Darwin University Niru Ramanathan, Western Sydney University
Evenda Dench, University of Western Australia Priya Nair, University of Technology Sydney
Fatma Mohammed, Swinburne University Rachel Bower, Swinburne University
Fiona Quintner, Charles Darwin University Rebecca Ford, University of Newcastle
Gail Kenny, Queensland University of Technology Rebecca Vaughan, Flinders University
Hannah Reedy, Menzies Rebekah Bailey, Federation University
Helen Wade, Federation University Roanne Ramsey, Charles Darwin University
Hemali Seneviratne, Charles Darwin University Rosa Ward, LaTrobe University
Jackie Wolstenholme, Southern Cross University Roxanne Jemison, University of Queensland
Jane Graham, University of Newcastle Sarah Frizell, University of New England
Jasmina Sesar, Menzies Sejal Kendal, LaTrobe University
Jennifer Girling, Menzies Sheryl Yong Puay Fen, Nanyang Technological University
Jessica Despard, Monash University Shirin Jambhulkar, Monash University
John Gunders, University of Queensland Shirley Savy, University of Newcastle
Justin Manzano, LaTrobe University Silvia Vargiu, Murdoch Children's Research Insititute
Kathy Graham, University of Melbourne Sina Mesiti, University of Western Australia
Katrina King, University of Newcastle Tan Ching Ong, Nanyang Technological University
Kazi Naimal Bari, Charles Darwin University Tanha Mahjabeen, Curtin University
Leah Simeon, University of Western Australia Tanya Kalinowsky, Charles Darwin University
Lekshmi Sobhana, Charles Darwin University Trudi Raptis, James Cook University
Leonie Worley, Charles Sturt University Veronica Loew, University of Melbourne
Leylani Taylor, University of Western Australia Vlasta McCartney, Charles Darwin University
2018/2019 Member's Survey
Survey update and prize draw winners

A sincere thank you to everyone who took the time to participate in the 2018/2019 Member's Survey. Your responses are an invaluable resource and ARMS is dedicated to using your feedback to continue to grow and improve the society. We'll be updating members with important findings and resulting actions from the survey later in the year.

The ARMS Executive Office randomly selected a survey participant from each chapter for a competition to win a $30 AUD Amazon gift voucher. We congratulate the following winners:  

Danielle Hughes (ACT), Gerard Cotterell (NZ & Pacific Islands), Hemali Seneviratne (QLD/NT/PNG), Lakshmi Ramakrishna (Singapore), Nicola Barlow (WA), Paula Rosenbauer (SA), Sue Bronstein (TAS), Tania Wilmann (VIC) and Tanya Karliychuk (NSW).

ARMS 2019 Conference
17th - 20th September, Adelaide

SAVE THE DATE! The 20th Australasian Research Management Society Conference will be held in Adelaide, South Australia. The theme of the 2019 conference is 
“Research management excellence and impact: It’s our business”.

Call for Abstracts for Theme Leader, Oral and Poster presentation submissions are open. For further information on each session theme and detailed guidelines for submitting a competitive abstract, visit the conference website here.

Abstract submissions for pre-conference workshops have closed
Submissions for all other presentations close on 12 April 2019
Notification to authors expected from 26 April 2019

Need further enticement? We have four fantastic tours on offer before the Conference on Tuesday 17 September 2019. For further information on these activities, visit the conference website here.

Keep an eye on the ARMS 2019 Adelaide Conference website for all the latest announcements!

ARMS 2019 Conference Website
Directors Special Interest Group
ARMS Collaboration Agreement template for NHMRC Investigator Grants - New Initiative

The new National Health and Medical Research Councl (NHMRC) Investigator Grants are fellowships that provide both salary support and significant project funding (up to $3M over 5 years). This project funding is NOT tied to a specific project, but rather to a loose program of work as outlined in the Investigator Grant application, allowing a great deal of flexibility to awardees in how they choose to use the project funding. However, NHMRC Direct Research Cost Guidelines, reporting Requirements and all other NHMRC requirements will still apply to these project funds.

In our current collaborative research environment, it should be expected that there will be a desire/requirement from awardees to distribute project funding from Investigator Grants to colleagues at other organisations. The process would benefit significantly from the creation of a pre-agreed ARMS Investigator Grant Collaboration Agreement template.

For Investigator Grants, it is likely that arrangements to distribute project funds will occur on a bilateral (rather than multilateral) way and the Directors Special Interest Group has proposed the establishment of a proposing a Collaboration Agreement instead of a MIA.
The ‘ARMS Investigator Grant Collaboration Agreement’ project: 
A call has been made to the Directors of Research Special Interest Group to use a similar process (with minor amendments) to that adopted to negotiate and implement previous ARMS MIA templates:

As we all acknowledge, template agreements are an extremely valuable resource, as it allows streamlining of post-award grant establishment for any university that has adopted the use of the template. Broader adoption of template agreements across the country is a goal of the ARMS Directors SIG, given the powerful benefits for routine project establishments.

There are 10 proposed university participants for the pilot outlined below. This Working Group membership straddles different geographical locations, and universities of different sizes, types and foci, bringing a range of perspectives to the Working Group.

Australian National University University of Newcastle
Monash University University of Queensland
University of Adelaide University of South Australia
University of Melbourne University of Sydney
University of New South Wales University of Western Australia

The University of Melbourne will Chair the Working Group and we will seek nominations from the 10 proposed participant universities for a Deputy Chair.

The universities above have each been contacted and invited  to ‘opt out’ of the pilot if they wish before 30 July 2019 to Anne Coco (UoM Lead) and Frank Anastasopoulos ( 
Then, a replacement university member will be identified and invited to join, in order to maintain the core Working Group of 10 or more.

More details about the progress of this initiative shall be published in this newsletter over the coming months.

ACT and SING Chapter Collaboration
Role of Research Administrators in Conducting International Programmes

The ACT Chapter was  delighted to welcome Professor Michael Khor, Convenor of the Singapore Chapter to Canberra on Wednesday, the 13th of March 2019 to a joint ACT/Singapore Chapter event. Michael shared his thoughts and insights on the many roles played by the research management professionals in facilitating international research collaborations. Using rich examples from his own experience as both a scholar and as the Director of the Research Support Office and Bibliometrics Analysis at Nanyang Technological University of Singapore, Michael discussed how research management professionals are the glue that sticks global partnerships together. With his great sense of humour and persuasive wit, Michael compared research collaborations with romantic relationships and gave the following advice:

"Allocate appropriate time to your partners,
select them wisely, set the expectations at the onset, and ensure that you leave them on good terms! "

The feedback received from the audience was unanimously positive. The ACT Chapter is grateful to Michael to have taken the time to share his experience and thoughts and we expect to run a joint event with the Singapore Chapter again in the near future.

NSW Chapter
Chapter Updates

After a successful call for expressions of interest for new members, the NSW Chapter Committee welcomed three new members in March: Eleanor Colla, Researcher Services Librarian at University of New England, Georgina Morgan, Senior Project Officer at Business School Research Unit, The University of Sydney and Joseph Toltz, Research Services Manager at the Sydney Conservatorium of Music, The University of Sydney. 

The ARMS NSW Chapter is hosting the first PD @ Zoom Session called “Effective Delivery of Advice and Resources for Research Funding Success”. The presentation will be delivered by Dr Ross Hill from Macquarie University on Friday 29 March 12pm AEDT. Registration is essential and open to all ARMS members. Visit the event page to register by 28 March 2019.

The Chapter will also host the delivery of all 14 Accreditation Foundational Modules in 2019.  The details of the modules to be delivered in the first half of the year are already available at the ARMS Events page. 

SING Chapter
Discover Research Administration

On Tuesday 26 February over 100 people attended this event, including members of the ARMS Singapore Chapter.  The topic Discover Research Administration: A Multifaceted Role Enabling Research Excellence was presented by Professor Michael Khor.

The research management profession is often difficult to explain to people outside of the university or research institute sector. It encompasses a largely multi-faceted role that includes research grant proposal compliance; support for the research proposal review process; research grant management; research data management planning; research finance including budget phasing and monitoring; analysis of reviews and research trends and many more.

Professor Khor's presentation highlighted the discovery journey of some research management professionals who had previously worked as research fellows or post-doctoral fellows at research institutions and universities. They shared their experiences in switching roles, from a researcher working at a bench to a multi-faceted role as a research management professional. This included the process of transitioning into a new role, the new skills acquired as well as the networks established among research administrators, both local as well as international.

Below - photos from presentations on the day

ARMS Foundation Level Accreditation 2019 Program - Register Today!

Have you considered the ARMS Foundation Level Accreditation for your professional development needs in 2019? 

The program is designed for persons either new to research management (1-3 years); those with longer experience wishing to refresh their knowledge; and/or those who may have specialised on one specific area of research management but wish to broaden their knowledge areas.

Modules can be taken as stand-alone units or as part of the broader Foundation Level Accreditation Program. So what are you waiting for? Become part of a growing network of Accredited Research Managers or ARMF(s) in 2019!

Bookings for 2019 can be made via the ARMS Portal. The schedule is featured below.

 Read More 


"As a researcher for over 20 years, I entered the research management space with a different approach, that of applying for grants and funding from a research prospective. I completed the Foundation program 5 years into the role, and found it was valuable in focusing some of my tasks to the critical aspects. In some modules it was a strong reminder of the areas of importance to both researchers and institutes, and for other modules it set frame work to structure the work flow much better. The modules also allowed for a range of open discussions which highlighted the differences in approaches between a range of institutes, and how these might be valuable in the area in which I work in a smaller medical research institute. As part of the Foundation program there is the requirement for completing  ongoing training, thus supporting the need to continue to be educated and up to date. Through this program I have also continued to create networks within the Scientific Support space that have been extremely useful in my roles".
Kerryn Westcott, Grants/Ethics/ACRF Centre Project Manager
Olivia Newton-John Cancer Research Institute.

The cost per module is $375 for ARMS members and $475 for non-members (GST incl where applicable). This fee includes pre-reading material, online assessment, presentation by an endorsed ARMS Training Fellow and refreshments on the day. Please review the ARMS Cancellation Policy before registering.

In-house Delivery
Did you know that in-house delivery of the Foundation Program is available? This was very successful in 2017 and 2018 as it enabled delivery of our programs to non-traditional delivery sites. Whether you would like your staff to complete one module or complete the entire Foundation Level Accreditation Program, we can customise a program to suit your needs. Conditions apply, enquire today.
For further information about the modules and the Foundation Accreditation program, please visit the ARMS website or contact the ARMS Accreditation Administrator at or +61 08 8201 5592.
An essential part of maintaining accreditation as an ARMS Accredited Research Manager - Foundation Level (ARMF) or Accredited Research Manager Advanced (ARMA) is Continuing Professional Education (CPE). CPE helps accredited members to: 
  • Maintain relevant knowledge;
  • Develop and implement research management practices in their workplaces;
  • Develop their career; and 
  • Be an example or mentor to other research management professionals in their workplace.
What is ARMS’ CPE Policy?
ARMFs and ARMAs are required to  complete a minimum of 60 hours of CPE over each three year period following accreditation. Activities and events should be relevant to the research management profession - examples are available on the ARMS CPE page.

CPE Audit
The ARMS Executive Office is currently undertaking an audit of all CPE hours to determine compliance with the CPE policy and ways we may be able to support our accredited members who have not been able to maintain their CPE requirements. 

If you have not had the opportunity to log your CPE hours into the ARMS portal, we encourage you to do so retrospectively by no later than 1 April 2019. After the 1 April, we will review all claims against our policy in consultation with the ARMS Accreditation Council and will then contact ARMFs and ARMAs over the coming months of any possible amendments and next steps. 

How do I log my hours?
1. Log onto the ARMS portal.
2. Click onto the “Accreditation” tab and then click “Add Hours”.
3. Add details about the workshop/event/seminar attended. Make sure you complete all fields and provide details about the activity and its relevance to the research management profession. If the "Course" field is visible, please select “ARMS Foundation Level Accreditation”.
4. Click “Add hours” to submit your claim. 

Unable to meet this Policy? 
We understand that everyone’s situation is unique and that there may be extenuating circumstances where accredited members are unable to complete the requirements for CPE. Examples of situations where it might not be possible to meet these requirements include, but are not limited to the following: illness, disability, career break, family responsibilities, including maternity/paternity leave.

If your circumstances have changed, please email us at by no later than 1 April 2019
2019 ARMS Foundation Level Accreditation Program Schedule
A range of ARMS Foundation Level Accreditation Modules are already available for registration!
View the details of all available modules (with more to be released) by clicking the "More Information" link below.

Chapter members will be kept up to date as new modules are confirmed and available for registration. 
Australian Capital Territory Chapter
Registrations now open:
04-Jun National Research and Innovation System in Australia, ANU
04-Jun Legislation as it Affects Research in Australia, ANU
05-Jun Research Information and Analytics, ANU
05-Jun Pre-award Grants Processes, ANU
05-Jun Post-award Grants Processes, ANU
Registrations available later in 2019:
Late 2019 Understanding Research and Researchers, ANU*
Late 2019 Research Finance, ANU*
Late 2019 Working with Industry, ANU*
*Delivered alongside the NHMRC Seminar
New South Wales Chapter
Registrations now open:
23-May National Research and Innovation System in Australia, Macquarie University
23-May Legislation as it Affects Research in Australia, Macquarie University
06-Jun Understanding Research and Researchers, University of Sydney
06-Jun Research Information and Analytics, University of Sydney
20-Jun Pre-award Grants Processes, UNSW
20-Jun Post-award Grants Processes, UNSW
Registrations opening soon:
13-Aug Research Ethics - Human and Animal, University of Newcastle
13-Aug Research Integrity, University of Newcastle
New Zealand & Pacific Islands Chapter
ARMS is committed to delivering accreditation modules in NZ in the second half of 2019.
Details will be sent to chapter members when available.
Queensland, Northern Territory and Papua New Guinea Chapter
Registrations now open:
11-Jun Legislation as it Affects Research in Australia, Griffith University
11-Jun Understanding Research and Researchers, Griffith University
09-Jul Research Finance, Griffith University
09-Jul HDR by Research Candidature Management, Griffith University
06-Aug Research Ethics - Human and Animal, University of Queensland
06-Aug Research Information & Analytics, University of Queensland
Singapore Chapter
Registrations now open:
04-Jul Pre-award Grant Processes, Nanyang Technological University
04-Jul Post-award Grant Processes, Nanyang Technological University
05-Jul Understanding Research and Researchers, Nanyang Technological University
South AustraliaChapter
Registrations now open:
22-May National Research and Innovation System in Australia, Flinders University
22-May Legislation as it Affects Research in Australia, Flinders University
13-Jun Understanding Research and Researchers, University of South Australia
13-Jun Research Information & Analytics, University of South Australia
Modules will also be delivered before the ARMS2019 Conference. Details coming soon!
Tasmania Chapter
Registrations now open:
20-May National Research and Innovation System in Australia, University of Tasmania
31-May Legislation as it Affects Research in Australia, University of Tasmania
01-Jul Understanding Research and Researchers, University of Tasmania
29-Jul HDR by Research Candidature Management, University of Tasmania
26-Aug Research Ethics - Human and Animal, University of Tasmania
Registrations opening soon:
01-Oct Post-award Grant Processes, University of Tasmania
Victoria Chapter
Registrations now open:
03-Jul National Research and Innovation System in Australia, RMIT
03-Jul Understanding Research and Researchers, RMIT
17-Jul Post-award Grants Processes, RMIT
17-Jul Research Finance, RMIT
23-Oct Research Ethics - Human and Animal, RMIT
23-Oct Research Integrity, RMIT
Registrations opening soon:
04-Sep National Research and Innovation System in Australia, RMIT
04-Sep Legislation as it affects Research in Australia
Western Australia Chapter
Registrations now open:
29-May National Research and Innovation System in Australia, Murdoch University
29-May Legislation as it Affects Research in Australia, Murdoch University
19-Jun Research Information & Analytics, University of Notre Dame
19-Jun Understanding Research and Researchers, University of Notre Dame
07-Aug Research Ethics - Human and Animal, University of Western Australia
07-Aug Research Integrity, University of Western Australia
Registrations opening soon:
16-Oct HDR by Research Candidature Management, location TBC
16-Oct HDR by Research Admissions and Completions, location TBC
ARMS members can register for modules by logging into the user portal and selecting the "Events" link.
For non-member registrations and any other accreditation enquiries, please contact
For details of the below positions, visit the ARMS Job Opportunities webpage.
Corporate members can post available positions on the site at no charge by contacting the
ARMS Executive Office.
Organisation Position Closing
Springer Nature Product Manager, Nature Index  
University of Technology Sydney Senior Research Ethics Officer 27-Mar
Flinders University Contracts Officer 27-Mar
University of Technology Sydney Research Manager 28-Mar
Flinders University Research Grants Officer x 2 29-Mar
Garvan Institute Research Grants Administrator 29-Mar
La Trobe University Assistant Grants Advisor 31-Mar
Griffith University Senior Research Development Coordinator 2-Apr
Deakin University Manager, Research and Innovation 7-Apr
University of Technology Sydney Business Research Engagement,
Executive Manager
University of Technology Sydney Research Capability and Development,
University of Technology Sydney Research Capability and Development,
University of Technology Sydney Faculty Research Engagement,
Executive Manager
University of New South Wales Human Research Ethics Officer 10-Apr
La Trobe University Grants Advisor (Health and Medical) 14-Apr
ARMS acknowledges the generous support of our corporate partners:

ARMS Executive Office Contacts:
Maria Zollo
ARMS Chief Operating Officer
Phone: +61 8 8201 2525

Brett Dobson
ARMS Management Accountant
Phone: +61 8 8201 2610

Grace Mulraney
ARMS Conference and Major Events Coordinator 
Phone: +61 8 8201 2911

Bridget Jay
ARMS Accreditation Program Administrator
Phone: +61 8 8201 5592

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The next edition of Up in ARMS will be distributed to members next month.

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