Copy
View this email in your browser

SBP Data Transfer System

Information Bulletin No.4

 

Introduction


Welcome to the fourth SBP Data Transfer System (DTS) information bulletin. If you missed any of the previous bulletins you can find them online at:
 http://www.sustainablebiomasspartnership.org/data-transfer-system.

Mandatory usage


From 1 October 2016, it becomes mandatory for all Certificate Holders to use the DTS to record details of SBP Transaction Claims being passed to customers. Importantly, from this date the DTS is the only valid mechanism for customers to receive SBP Transaction Claims from their suppliers, and a review of Transaction Claims in the DTS for each Certificate Holder will become part of the Certification Body’s audit process. 

For some Certificate Holders it may be convenient to provide/receive confirmation of the SBP Transaction Claim by including details on the invoice or other document. In which case, the following wording should be included in the invoice/document:
 
“The SBP Transaction Claim referenced here has been recorded in the SBP DTS”

Requirements

A transaction needs to be recorded in the DTS each time biomass changes legal ownership. The data entered into the DTS will depend on which role the organisation is performing for each transaction. 

As set out in Instruction Document 5A section 2.1 a Biomass Prodcuer (BP) generates a “SBP GHG and profiling data scope reference number”.  The Production Batch ID required in the DTS is the “SBP GHG and profiling data scope reference number” with “-00” added at the end. It is generated by the BP and does not change down the supply chain; a trader in a transaction transfers the same Production Batch ID from the incoming biomass to their customer.

The new Standard 5 Instruction Documents are currently in draft form and are likely to become effective during October.

DTS PIN

From 1 October onwards you should use your DTS PIN to confirm the details of all SBP Transaction Claims you record in the system. You should have received information in the last few days about your DTS PIN from DTS@sustainablebiomasspartnership.org. If the email has not arrived, please request your PIN via an email to DTS@sustainablebiomasspartnership.org.

Feedback and continuous improvement

Your feedback is important and will be used both to improve the current version of the DTS (v0.5) and to inform the design of a more complete and sophisticated version (v1.0), which is currently being specified and is expected to replace v0.5 in 2017. If you have any comments to help us improve the service, or if you need to raise any technical or user-related issues with recording SBP Transaction Claims, please send an email to DTS@sustainablebiomasspartnership.org.

Sustainable Biomass Partnership


Copyright © 2016  All rights reserved.

unsubscribe from this list    update subscription preferences 

Email Marketing Powered by Mailchimp