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SF3/WisCon Newsletter Volume 45, Number 16
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Volume 45, No. 16

In this newsletter:
  • COVID-19 Vaccination Policy Update
  • Registration
  • Hotel booking
  • #SaveWisCon
  • Guest of Honor Update
  • Co-Chair Need
  • Online Panels
  • Donate memberships for BIPOC volunteers
  • Requesting CART/ASL Services for Programming
  • 6th Floor Room Discount Lottery
  • It's not too late to volunteer for programming!
  • Kids Programming is looking for volunteers!
  • Critique groups still open!
     

COVID-19 Vaccination Policy Update
Members attending in person must be up to date on their COVID vaccines two weeks before the con starts. Up to date means a person has received all recommended doses in their primary series of COVID-19 vaccine; and for individuals 12 and older, one booster dose if their primary series was completed more than six months before the con.

At Registration, we will be checking vaccination cards to verify that EITHER:
  • a primary series was completed before November 27, 2021 AND a booster shot was administered on or before May 12, 2022, OR
  • a primary series was completed on or after November 27, 2021 and before May 12, 2022.
Given that as of 4/13/2022 the CDC has not approved vaccines for children under 5, children under 5 will not be allowed to attend WisCon 2022. Hopefully we will see more smols next con!

Remember: If you're planning to attend WisCon in person and you're eligible for a booster shot, you need to get it on or before May 12 or you will be declined entry at Registration.

Have you registered for WisCon yet? Now is the time! Visit https://reg.wiscon.net/ where you can easily register to attend in person or online. You can also make a donation to WisCon or our Member Assistance Fund, and (new!) you can donate a membership to a BIPOC WisCon volunteer! Every registration and every donation helps #SaveWisCon!

Have you booked your hotel room yet? If you're planning to attend in person, our discounted rate is only available until April 26. Book today! If you need to cancel your hotel reservation, you must do so fourteen days before your reservation.

#SaveWisCon Update
We are making AMAZING progress on our work to #SaveWisCon, thanks to your help!
  • We have now raised just over $32,000 in donations of which $30,000 will be matched, for a total of $62,000 raised to support WisCon! This is absolutely incredible, and we are so grateful for everyone who contributed and helped spread the word.
  • 70 people have completed our Volunteer Interest Form to help out with pre-con volunteering. Thank you all!
  • We've gained 252 new email newsletter subscribers since November, which is helping us make sure everyone gets the latest con news and updates.
  • We have a total of 418 registrations (in-person and online). Our goal is 1,000! Please register and tell your friends about WisCon, too.
We're also thrilled to announce that WisCon 2022 will be supported in part by grants from the following organizations. A huge thank you to: We deeply appreciate their support and encourage everyone to learn more about these excellent organizations.

Guest of Honor Update
We're exited to announce that Rebecca Roanhorse will be re-joining us as a virtual Guest of Honor for WisCon 2022! She and Sheree Renée Thomas will both be available for virtual programming, and Ms. Thomas will also be with us in person.

WisCon 2023 needs Co-Chairs! So far, our current co-chairs have not heard interest from anyone willing to co-chair in 2023, and no new co-chairs = no WisCon 2023.  For more info on the situation and what co-chairs' responsibilities are, see this blog post. If you're interested in co-chairing or have questions, please reach out to the current Chairs know ASAP by email to chair@wiscon.net!

Volunteer to help manage online panels!
This year WisCon will have two full tracks of online programming! These will take place live during their scheduled block, via Zoom, and will also be streamed to YouTube for anyone who isn't able to use Zoom as a platform.

If you are comfortable with online platforms and have some time during the convention, we hope you will consider volunteering for a shift or two as a Production Assistant; each online panel needs someone in this role, to manage the technical aspects of the Zoom call and the stream and deal with any disruptions should they arise.

If you fill out the following Google form we'll be in touch with more information about volunteering during the convention, as a Production Assistant or in any other roles you express interest in: https://forms.gle/chxLqGRSb2LFmPRc8

(We don't currently plan to stream any regular panel tracks to online participants, but if we have enough volunteers who plan to attend in person this may become possible!)

Donate memberships to support volunteers of color!
In response to feedback from our membership, WisCon/SF3 is working on a variety of antiracism initiatives. One of these involves supporting BIPOC volunteers with complimentary memberships, starting with pre-con volunteers. To support this initiative, you can make a $65 donation to cover the cost of one such membership. Funds that are not disbursed will go towards our overall efforts towards antiracism and affordability. Visit https://reg.wiscon.net/ and choose "Donate Membership to BIPOC volunteer" to contribute!

Requesting CART/ASL Services for Programming
As part of our overall accessibility efforts, WisCon hires professional captioners and/or ASL interpreters during the con. CART will be provided during the Opening Ceremonies, at the Otherwise Auction, and for the Guest of Honor speeches. If you'd like to request captioning and/or ASL interpretation for other programming (specific panels, readings, etc.), please use this Google form. You can request CART/ASL for online sessions, in person sessions, or both! Questions? Contact Accessibility (access@wiscon.net).

6th Floor Room Discount Lottery
The lottery for the 6th floor room discount is open now through April 24th. Please visit http://wiscon.net/6th-floor-discounted-rooms/ for more information, including how to submit your entry. Please email affordability@wiscon.net with any questions not covered on the website.

It's not too late to volunteer for programming!
If you or anyone you know is interested in being on any Wiscon panels, it's not too late! We know that in this unprecedented year, many of you were not able to decide about your travel/attendance plans in time to take our Panel Interest Survey. We are still looking for panelists for many of our panels, and even once our schedule is final, many of our panels will be lightly staffed. 

To find panels in need of more volunteers, log in at wiscon.net, click "Preliminary Schedule," and look for panels highlighted in yellow. There are both in-person and online panels still in need of volunteers.

For this year only, doing programming counts towards volunteer hours for eligibility for the volunteer gift.

Kids Programming is looking for volunteers!
We're looking for volunteers to create and run a couple of sessions for kids. Each session is an hour and fifteen minutes available at these times:
Saturday and Sunday: 1:00pm-2:15pm, 2:30pm-3:45pm, and 4:00pm-5:15pm
Monday: 10:00am-11:15am

To submit a Kids Programs session, go to wiscon.net, click "Your WisCon account" on the left, and log in. Make sure that "Do you want to be a panelist or moderator?" on the front page is set to Yes. Then, use the "Suggest a Session" link in the top menu, and choose Kids Programs. Complete the form and click Submit to send it to Kids Programs. You can submit your Kids Programs sessions until April 29 at 11:59pm US Central time.

There's still time to submit to attend a critique group!
Workshops is extending the deadline to submit to attend a critique group to May 1st. You can find more information on how to submit via our Workshops page (http://wiscon.net/programming/workshops/).

This year, our critique group facilitators will be:
  • Alex Jennings
  • Charlie Jane Anders
  • Eugene Fischer
Special session workshops are being planned out; schedule details will be coming soon, and programming will be offered in-person and online. We'll also have in-person and online spaces for writing and writing sprints; if you are interested in volunteering to help facilitate one of these spaces, please send us an email.

 
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