Office of Graduate Education | University of Hawai‘i at Mānoa 
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Ka pū‘olo muli puka


The Graduate Message

Just as a pū‘olo, a bundle or package, carries gifts of aloha, we offer this newsletter with the same spirit of gratitude as we work collectively towards excellence in graduate education.
Spring 2017 Issue 3
January 24, 2017

In this issue:
Message from the Dean
Dates to Remember & Reminders
 News and Information from OGE
Message from Dean Krystyna Aune

Colleagues & Friends of Graduate Education,
Happy New Year and welcome to the start of the Spring 2017 semester.  During this time of increasing uncertainty, we must focus more than ever on the important mission of higher education.  The work that you do in support of graduate education is essential to the development of an educated populace in a democratic society.  We thank you for your many contributions to our students and programs in serving this important mission.  Please keep us informed of your graduate program news, invite us to any events that would be helpful and informative, and send us any announcements or photos for us to share.  We are partners in this endeavor and will continue to do our part to facilitate graduate student and graduate program success.
With Warmest Aloha,
Krystyna Aune

Dates to Remember
  • January 27: Last Day to Apply to Graduate in May 2017 - Submit Graduate Application for Degree to Graduate Student Services.
  • February 20: Last date of hire for Graduate Assistant Appointments - If renewing a continuing GA for Spring 2017, please submit the GATEX form ASAP.
  • February 23: Title IX Training for Graduate Students is scheduled in Kuykendall 101 from 2:00 - 3:30p.
  • March 15: UHM-1 and UHM- 2 Forms - Please follow all deadlines internal to your department and college/school.
  • March 21: Graduate Assembly Meeting - Crawford 115; 3:00-4:30p.
  • April 3: Last day to submit "I" removal grades to Office of the Registrar for Fall 2016.
  • April 7: Thesis & Dissertation Submission Deadline to Graduate Student Services by 3:00p. 
  • May 13: Spring Commencement Ceremony
  • May 16: Annual Doctoral Student Review of Progress for those not making progress due to OGE.
  • August 14: New Graduate Student Orientation (NGSO). Please save the date!
  • Graduate Assistantships — GA opportunities of less than 0.50 FTE are required to be approved by the Dean of OGE prior to being offered. Submit a rationale for any appointment less than 0.50 FTE to OGE.
  • Graduate Faculty Updates — submit any changes to OGE. Use nomination form for all new faculty or for changes in type or level. To remove graduate faculty if they’re no longer here, please submit a memo to
  • Graduate Chair Away Memo — when away from the office, please send OGE an email letting us know who will be acting in your place and handling graduate education business. This is important so as not to delay students or the processing of forms.
  • Check CMS  - for student enrollment, graduate faculty, and other program related information. If you’re a Graduate Chair or an Assistant to the Program and do not have access to CMS or want help using it, please let us know at
  • Check official course roster - to ensure all students in a course are registered for that course, it is critical for all instructors to check their official course roster.
  • Program Modifications - proposals need to be submitted for review by OGE and approval by OVCAA. Implementation or changes to the catalog or program web site may not occur until approved. 
NEWS & Information from OGE


Spring 2017 Graduate Council Meeting Dates for Program Modification Planning
The Graduate Council meets monthly to discuss a variety of topics related to Graduate Education. One of the consistent agenda items are program actions (e.g., new degree/GCERT programs and major curricular modifications). For Spring 2017, the Graduate Council is scheduled to meet on the following dates: Jan. 31, Feb 21, Mar 14, Apr 4 and 25, 2017. Please submit any program modifications for Graduate Council review at least 2.5 weeks prior to a meeting date to provide OGE and the Program committee time to review it.

Kuali Student Curriculum Management System (KSCM)
KSCM is an online course management system that the UH System is using for all course proposals. Mānoa is currently pilot testing the system with the Colleges of Education and Languages, Linguistics, and Literature in Spring 2017. We hope to use this system with more units in Fall 2017. Please stay tuned for more information.

Supplemental Materials Online Submission
OGE has been working with ITS to develop the online application interface for the submission of supplemental materials.  We are in the preliminary testing phase within OGE and are working towards a pilot test with a handful of graduate programs soon.  We will keep you posted on these important developments.     

Title IX Training for Graduate Students
This is an informational session and training for graduate students presented by Dr. Dee Uwono, Director of the UH Mānoa Office of Title IX. She will share who Title IX covers, what it's all about, and related policies and procedures. Feb 23, 2017, Kuykendall 101, 2:00 - 3:30p. Please share this information with your students.

Share news, pictures, and stories! If you have news of an award or recognition received by a student in your program, submit information to

Mahalo to Kaiwipuni Lipe, PhD, Hawai‘inuiākea School of Hawaiian Knowledge for her guidance and help in suggesting a symbolic title that best represents the spirit and intent of this e-newsletter. 

Pū‘olo photo credit: Blessing Ways

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