**Note: Our editor Lindsey Shively is out with a broken ankle. She wishes to remind you to always wear sensible shoes on the dance floor. Guest editors Talitha Matlin and Melissa Cardenas-Dow have graciously taken over the Summer 2019 newsletter. (And we apologize for any formatting errors!! -TRM & MCD)
Thoughts from our President, Lee Adams
Summer Greetings, CARL members!
We made it through another academic year! I know that some of you are off for the summer and may not read this until Fall. For others, summer session has started, and while it’s quieter on campus, there are still students and faculty who need us. And if you are like me, you may finally be getting to those projects postponed all year “until summer” (which may be why summer doesn’t feel any less busy!).
Elections: With the Democratic candidate debates about to begin (at the time of this writing), I know elections are on my mind. However, before we get to THE election in 2020, CARL will hold its annual election for Executive Board members in Fall 2019. Please look for a call for nominations this summer. Self-nominations are welcomed and encouraged!
CARL 2020 Conference: The conference planning team is hard at work. Hopefully, you saw the call for proposals and the call for volunteers. Proposals are due October 1, 2019, so there is plenty of time for you to think about what to submit. The theme is Embracing Courage, Candor and Authenticity in Academic Libraries, and we welcome proposals related to this theme from all areas of the library. The conference will be in April 1 -3, 2020 at the Costa Mesa Hilton.
As always, if you have suggestions, ideas, comments, or questions about CARL, please feel free to contact me or any member of the CARL Board. I wish everyone a fun-filled summer and hope you are able to recharge before Fall term starts.
Reading:Roar by Cecelia Ahern. This collection of feminist short stories is a super fun summer read. Ahern depicts how women experience the world and overcome obstacles with wit and cleverness, using fantasy at times to get at the heart of the matter.
Watching: I’m a little embarrassed to admit how much I love So You Think You Can Dance. Watching the dancers express themselves through movement is powerful and compelling. The show can make me cry, laugh, (and at times roll my eyes), but I love the variety of dance styles that SYTYCD showcases and the determination of the dancers to excel not only in their own styles, but other styles, too. It’s a good reminder that we should all strive outside our comfort zones, in addition to honing our existing skills.
ALIGN held a virtual business meeting Wednesday, 12th June, attended by an expanded Steering Committee. Briefly:
This summer's tour event was decided (the extensive food-and-wine collection and Robert Mondavi Institute for Wine and Food Science at UC Davis—details are being discussed but stay tuned for an announcement!)
ALIGN's IG Showcase panel topic for CARL 2020 was decided (representative survey of approaches to reference services across northern California)
Changes to the ALIGN bylaws, concerning officer duties and election procedures, were discussed and draft revisions will be submitted to the CARL Executive Board the first week of July
Accession of a new Secretary of the interest group
Carolyn Caffrey Gardner was granted tenure and has been promoted to the rank of associate librarian at California State University, Dominguez Hills.
Nazia Islam joined The Claremont Colleges Library in April as the Interdisciplinary Studies Librarian. She holds an M.A. with a concentration in interdisciplinary studies and received her MLIS from Syracuse University.
Kimberly Jackson joined The Claremont Colleges Library in June as a STEM Librarian. She completed her BA with California State University Fullerton and earned her MLISc from the University of Hawai’i at Mānoa. She is also a certified Digital Archives Specialist through the Society of American Archivists. She held previous positions at The Library of Congress and Irvine Valley College.
Katie Kohn joined The Claremont Colleges Library in April as a STEM Librarian. She earned her PhD in Chemistry from Michigan State University.
Kendra Macomber was hired as an Arts & Humanities Librarian at Claremont Colleges Library in June. Previously, Kendra completed her MLIS degree and worked as a Research & Teaching Fellow at the University of Maryland. She received her MA in Art History from the University of Georgia and was a recipient of the Congress-Bundestag Fellowship.
Publications, Presentations & Awards
Nicole Branch and Jennifer Nutefall (Santa Clara University) gave a presentation on the ACRL Leadership Discussion Group Webinar on May 7, 2019. The title of their presentation was "Not Stuck in a Drawer: Successfully Implementing a Strategic Plan."
Leanna Goodwater and Dr. Jacqueline Hendricks (Santa Clara University) will be giving a presentation on June 20, 2019, at the Young Rhetoricians' Conference in Monterey, California. The title of their presentation is "Librarian and Faculty Collaboration in an Online Advanced Writing Course."
Raymond Pun co-presented a session called "Interactions between Technical and Public Services: Perceptions from Three Different Librarians" with Xiaoyan Song from North Carolina State University and Heidi Zuniga from Colorado State University for the NASIG 2019 Conference in Pittsburgh.
Raymond Pun is a co-recipient of the ACRL VAL Travel Scholarship which supported his conference attendance to the Asian Pacific Americans in Higher Education (APAHE) Conference in Oakland, CA. He co-facilitated a discussion called, "The Impact of APA Librarians on Student Success, Faculty Productivity and Building Community" with Janet H. Clarke from SUNY Stony Brook Libraries and Sine Hwang Jensen from UC Berkeley's Ethnic Studies Library.
Identifying the dates and times of preconferences and a save the date will be sent out soon.
Board looked at budget for the conference and compared them to 2016 budget
AV costs have gone up. Board will commit $5000 from reserves in case of higher AV costs
Discussion of Twitter conversation about how presenters at conferences should get registration costs paid for. Kelly suggested a scholarship fund for presenters who cannot afford to attend. Lucy suggested setting up a pledge for contributions like ALA/ACRL for folks who don’t have organizational support or who are unemployed
Joseph: majority of people register for early bird which is a loss for CARL; ¼ of attendees get a discount already. If we continue hotel-based events we have to pay hotel-based rates
Discussion of providing laptops in the rooms and monitors for electronic posters (it adds to costs)
Yen is working on getting our 501c3 status back
Talitha suggests seeding $500 from reserves for a presenter scholarship fund. Board voted yes unanimously
Board voted to pass the conference budget
Action item: (Joseph) set up pledge fund for the conference through registration page when conference registration opens (be sure people know they won’t get a tax deduction)
CARL Bylaws/Standing Rules Revision (Talitha with Kelly, Liz, & Lindsey)
Revised bylaws incorporating approved changes at the December 2018 meeting Revised standing rules, addressed suggestions from December 2018 meeting. Seeking feedback regarding the following suggestions:
-Secretary digital management role
-Member of the quarter/year and combining this committee with the Research Award committee
Changes proposed to bylaws: Eliminate member of the quarter
Changes to standing rules:
Travel costs to ALA for ACRL Chapters meeting for ACRL Chapters Delegate or designee will be covered by CARL
Website Coordinator and Newsletter Editor get $300 stipend. Discussion about adding flexible language so that the board can vote on a larger amount if needed
Kelly suggests not adding flexible language in the standing rules and just doing a vote to increase the stipend during a board meeting to justify in the minutes
Adding language about how if a person waives the stipend it will be added to a scholarship fund
Action item: Talitha will continue working on the standing rules and make the revisions
Task Force on Racial Equity Report (Liz)
Question: Once code of conduct was created, would all CARL sponsored events abide by the code of conduct and would that go into the bylaws?
The bi-annual conference has an existing code of conduct which the taskforce was revising. The question is the accountability which is different from the conference vs an IG event
We can have a general code of conduct for all events and the conference, IGs, and ad hoc events would determine their own accountability process
Action item: (Melissa) Ask the IGs what the accountability is with IG events
Action item: (Liz) Add to IG manual code of conduct language
Action item: (Talitha) Add to standing rules language about code of conduct and accountability
New Member Working Group (Talitha)
They came up with guiding questions and started on new member welcome packet
Create a buddy system for new board members and people interested in being a board member. Have board create exit reports and have a phone call to incoming members
New CARL member welcome packet example we can follow that we can put on the website in the future: https://library.pdx.edu/diy/node/2
We can highlight each thing in the newsletter
Action item: (Everyone) If you want to be a new buddy or old buddy, send Talitha an email. Buddy pairs will document expectations of position and document timeline for position.
Action item: (Everyone) Look at the draft document and give feedback to Talitha.
Need Archives Host (Lee)
We need a temporary home and the long-term goal is to digitize them. We have 17 banker boxes. Lucy will ask if she can house them
Action item: (Lee) Put a call out to CARL-All to find a home for them and to get interest from anyone to digitize them. Then ask the Society for California Archivists for advice or help
Replacement for RegOnline - Update (Joseph)
The group sent out a report about 7 different vendors. All offer potential for website design and hosting (which is easier than current platform), all offer same capabilities as RegOnline if not better.
6-7k a year for RegOnline (they take off % from our revenue)
Action item: (Everyone) read their report and vote through Qualtrics link by the end of May
Website Inventory (Lee)
Action item: (Lee) Look at inventory of webpages sent by David and assign to board members to see if pages need updating.
New CARL Google Account (Lee)
Lee created a CARL gmail account where all of the agendas, minutes, etc will be saved in the drive
Action item: (Lee) email the board the password to CARL Google account
Action item: (Everyone) add your documents to the Drive
Membership Report (Joseph)
Increase in memberships and IG participation
IG event planning has taken up much of Joseph's time like the Unconference and DIAL event
Action item: (Joseph) Look at the IG guidelines document and see if it needs revising. Create a quick checklist if needed so it's easier to use.
Treasurer Report (Yen)
Made payments for IG events and Unconference and helping them with budget planning and reimbursements.
Working on nonprofit status documents and taxes.
IG Coordinator Report (Melissa)
Someone asked about electronic registration for their event
Outstanding Appointed Board Positions (Talitha)
Unable to find people to serve as Web Coordinator and Advocacy Liaison
Action item: (Talitha and Lee) will discuss and maybe put a call out to CARLALL
Awards Liaison Updates (Liz)
Mentorship Committee Update (Ethan)
A few mentees applied through membership sign up
Lee will send out doodle poll for next meeting, potentially in September.
Deadlines for submissions: March 15, June 15, September 15, and December 15. Newsletter submissions, corrections, questions, and comments should be sent to firstname.lastname@example.org.
Our editor Lindsey Shively is out with a broken ankle. She wishes to remind you to always wear sensible shoes on the dance floor. Guest editors Talitha Matlin and Melissa Cardenas-Dow have graciously taken over the Summer 2019 newsletter.
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