MENTORING PROGRAM COMMITTEE CHAIR Ethan Annis
Dominican University of California, San Rafael email@example.com
Thoughts from our President, Kelly Janousek
Wishing you good health and safety to all you and yours. I have to tell you, this column is in its third version in four weeks. It is shocking how work life has changed in four weeks.
As you know, the 2020 CARL Conference scheduled for April 1-3 (in person) had to be cancelled. There was a lot of work to cancel our hotel contract. So, a large shout out to CARL 2020 Conference Planning Team: Allie Carr, Talitha Matlin and Lee Adams for their work. We also want to thank Elaine Kady, our conference “guidance counselor” from Experient, who stood with us in cancelling the conference contract. The 2020 CARL Conference will happen, but virtually. Watch the CARL Conference website for information.
The CARL Board approved a resolution on March 20, 2020, Concerning Libraries during COVID-19. You can read this at http://carl-acrl.org/.
Way back in December 2019, the CARL Board approved an award in the memory of Gayatri Singh. We feel this is a good way to recognize her contributions to CARL and its members. There will be a small fundraiser in the future to ensure funds for this award.
A big thank you goes out to Yen Tran, our treasurer. She worked hard to get CARL’s tax-exemption status back, and the California Franchise Board returned our back fees to us! GREAT job Yen!!!
One event that will be missed during the CARL Conference is the recognition of our award winners. CARL is planning on celebrating these members' honors and successes. So, watch for this event.
Stay safe and healthy!!!
Reading: Rachel Caine, who writes urban fantasy, vampires, werewolves and psychological suspense. The world could be a lot worse.
Watching: Ken Burn’s PBS documentary, Country Music. It is an interesting history, so I am catching up on this series.
CARLDIG-S (CARL Discussion Interest Group - South) is having their April Planning Meeting on April 24th at 10:00am Pacific Time. Email the Chair, Annette Young, for the Zoom link.
SCIL(Southern California Instruction Librarians)
Join the next (virtual) SCIL business meeting! It will be held Friday, April 24th, 09:00am to 10:30am. Send agenda items sent to Judith Opdahl. The Zoom meeting will be held at https://csusm.zoom.us/j/4117708880.
SCORE (Scholarly Communication and Open Resources for Education) provides engagement on current issues on all matters of scholarly communications. Visit the SCORE webpage for information on how to sign up.
SEAL (Science & Engineering Academic Librarians) is back. The Science and Engineering Librarians are working on a network plan to connect within CARL again. Please contact Sheree Fu to be part of this group.
Liaison Librarian - Communication Disorders, Criminal Justice, Health Sciences, Kinesiology, Nursing, Nutritional Sciences, Public Health
Where do you currently work, and what is your job title/role?
I currently work at Cal State LA as the Health Sciences Librarian. Of course, during the Stay at Home order, I’m working from home while being supervised by my cat, Mao Mao. I have been providing instruction and research services remotely.
Why did you join CARL? What do you most enjoy about being a CARL member?
I joined CARL because of the professional development opportunities and comradery with fellow academic librarians. My favorite part of being a CARL member is attending the CARL Conferences where I can meet librarians throughout the state and find out what they are up to.
What type of remote instruction have you been doing? Are there any strategies you've used that work especially well?
Since the campus closure, I have been providing instruction sessions and research consultations over Zoom. I’ve found that using PowerPoints interspersed with live demos helps to keep the instruction organized. In addition, using polls within the Zoom platform encourages student participation. The first time I taught via Zoom, I asked students to use the yes/no option within the participant window, but I did not get many responses. When I created and used the Zoom polling option, which allows for anonymous responses, I noticed that almost all the students participated.
Do you have any favorite remote instruction resources?
What’s something you recently read/watched/listened to that you can’t stop thinking about? Why?
I regularly view Vice News Tonight. The most recent episode aired April 15th. Reporter Isabel Yeung interviewed residents of the Bergamo region of Italy, which was ravaged from the COVID-19 outbreak. It was heartbreaking to hear the personal accounts of devastation and hardship from doctors, nurses, and families.
We recently started this newsletter column wherein we highlight one of our amazing CARL members each quarter. Do you have someone to recommend? Email firstname.lastname@example.org
People and Places News
Dr. Tyrone H. Cannon, University of San Francisco’s Gleeson Library | Geschke Learning Resource Center Dean, has been appointed Interim Provost & Vice President of Academic Affairs. In his nearly 25 years as dean at USF, Dr. Cannon has not only led the libraries, he has also served in a variety of academic leadership roles, including as a member of the President’s Leadership Team, Provost Council, and Council of Deans.
While Dr. Cannon serves as USF's Provost, Gleeson Library's Associate Dean for Public Services,Dr. Shawn P. Calhoun, will step in as Acting Library Dean. Dr. Calhoun has served in various capacities at USF’s Gleeson Library for nearly 18 years and has held a number of campus leadership roles, including Chair of USF’s Council of Associate Deans and a member of USF’s reaffirmation of accreditation team. Dr. Calhoun will continue to serve as Associate Dean for Public Services while serving as Acting Library Dean.
In January of 2020, Jennifer Masunaga joined Cal State LA as an Instruction & Reference Librarian with liaison duties to the departments of Communications and Business. Jennifer previously held a position at Loyola Marymount University, where she was a Reference & Instruction Librarian for nine years. Jennifer has a BA in English and Comparative Literacy Studies from Occidental College and an MLIS from UCLA.
Lettycia Terrones joined Cal State LA as the Learning & Instructional Services Librarian in March of 2020, just two weeks before the transition to remote instruction!
Publications, Presentations, & Awards
CARL members Sarah Dahlen and Kathlene Hanson, along with some of their colleagues, have pushed the article "Almost in the wild: Student search behaviors when librarians aren't looking" in the Journal of Academic Librarianship. The article is about their investigation of student information-seeking behaviors and how these can aid or hinder students in their selection of high-quality sources.
In response to the lack of available guidelines for students on how to cite sources in oral presentations, Sarah Dahlen and Shar Gregg have created a series of guides outlining best practices for doing so. These guides are currently available in APA, Chicago, and MLA.
Raymond Pun organized and hosted a series of ACRL webcasts focusing on sustainability in academic libraries in February 2019. Invited speakers included Rachel Myers and Amy Work (UCSD), Stacy R. Williams and Andy Rutkowski (USC), Gary Shaffer (Glendale Public Library), Mandi Goodsett (Cleveland State University) and Holly Dean (University of Tennessee in Knoxville).
Ray's poster proposal, "Exploring Historical Archives in Medicine and Health Sciences" was accepted for the Western Archivists 2020 conference in San Francisco which was unfortunately canceled.
Ray Pun was a recipient of the Equity & Diversity scholarship to attend the inaugural NISO Plus Conference in Baltimore in February. His conference report is published in Online Searcher.
Ray Pun was also selected to participate in the Library Freedom Institute (LFI) program focusing on privacy advocacy work in libraries. Ray Pun also received the ALA's International Relations Round Table (IRRT) Mission Enhancement Grant to collaborate with the Croatian Library Association in organizing linked data symposium at the National and University Library in Zagreb.
Please send news about your library, you colleagues, or yourself to email@example.com Deadlines for submissions: March 15, June 15, September 15, and December 15.
Executive Board Meeting Notes
Friday, February 14, 2020, 11-12:30 p.m.
Lalitha Nataraj (Secretary)
Kelly Janousek (President)
David Drexler (Web Coordinator)
Lucy Bellamy (ACRL Chapters Council delegate)
Ken Lyons (UC-DAL)
Mario Macías (CC-DAL)
Lee Adams (Past President)
Margot Hansen (CSU-DAL) Yen Tran (Treasurer)
Andrew Carlos (incoming Membership Director)
Rachel Jaffe (VP-North)
Ethan (Mentorship Comm)
1. Welcome & Introductions 11:03 a.m. 2. Amend/Approve Agenda 11:07 a.m. Approved 3. Amend/Approve Minutes from December meeting 11:10 Approved
4. Item: Board Alignments (Kelly & Rachel)
a. Responsibilities of DALS
a. Responsibilities of DALS
Board alignments with constitution rules and bylaws; currently we have 3 responsibilities for DAL and need to determine how we distribute those.
Is the appointment going to be for one or two years?
Ken: Logical for term to be two years to ensure follow through on projects.
Action Item: Kelly: Will set up a conference call w/DALs to determine term duration. Ask DALs what their preferences are after one year; also address expectations of
Lee: Recommends one-year; directors who continue on can indicate whether they want to stay with their current role or do something new. These positions aren’t so complex that they can’t be switched up every year.
Action Item: Kelly will make a call for a new mentorship coordinator.
Kelly: Some of these roles will have more duties in some years than others.
Margot: Concurs with Lee - one year term is good with continuing directors making the choice to stay.
Andrew: If we were to look for another membership director in a year, can we not have the new person moving to a new system during conference year? It’s a really difficult transition.
Lucy: Agrees to renew after the first-year.
Kelly: To remind everyone, the current positions are IG coordinator, Advocacy Liaison, Awards Liaison, ACRL Chapter delegate
Kelly: David Drexler has agreed to continue work with website; also put out a call for newsletter editor and received interest from Paizha Stoothoff (CSULA - Humanities Librarian).
Board made a motion to approve Paizha as the newsletter editor.
Mario: Will help Paizha get acclimated to the role.
Kelly: The hope is to get a newsletter out before the conference.
Lee: Ethan expressed that he would like to step down from the role.
5. Item: Award Gayatri Singh - provides $1000 for DEI areas (Lalitha, Kelly)
a. Status and Subcommittee
a. Status and Subcommittee
Kelly: Will plan some sort of opportunity drawing or fundraising effort for this award for members not attending CARL Conference.
Kelly: Recommend looking in DIAL for interested people to serve on committee, including Angela Boyd (Chair of DIAL)
Lalitha: Will step in as CARL Board delegate; Talitha Matlin will also be included.
Lee: Will step in if the subcommittee needs another person (alternate).
Kelly: Will help look into the fundraising portion of the award; can help with opportunity drawing; seek donors. We need to involve members who are not attending the conference.
Action Item: Kelly will appoint Angela Boyd, Talitha Matlin, and Lalitha Nataraj (CARL Board delegate) to subcommittee. (*edited* Lia Friedman, Talitha Matlin, and Lalitha Nataraj were appointed to the subcommittee)
6. Item: New Member Working Group (Rachel, Lucy, Mario, Andrew)
c. Update, more at September meeting
c. Update more at September meeting.
Mario: Leading working group; there’s been a slight delay in meeting. What is the Board envisioning with engagement of new members? What platforms will we use?
Lee: I believe the charge is to have something substantial for new members to understand how they can get involved with conference and board activities. We could create a page on the website that lists different ways to get involved, as well as specific contact information.
Mario: We could easily do a webpage or brochure; also talking to Joseph about opening up new groups within the platform (including for new members and/or community college members). Also, as people register for the conference, could we have something (in print) to hand out at the conference?
Kelly: By September, we might be able to solidify some priorities for website/media to engage new and existing members. In the short-term, we need to think of ways to put out information to new members, but also for long-term, we need to have protocols for engaging with new members (welcoming emails, etc.).
Kelly: Does CARL have a Twitter account? We can think about using social media to engage our members.
Kelly w/some trivia: 15 years ago, community college groups had a fairly active interest group.
Mario: We should create an official Twitter account; personally, I only use it for conferences and it would be nice to use an official account at CARL.
Ken: There has to be an effort to populate the Twitter account with content year-round not just for the conference.
Lalitha: Keeping social media updated should be something for a social media manager.
Lee: Already has a Facebook and LinkedIn page; there should be some sort of outreach committee. It’s something to consider; a little hesitant to propose new positions.
Kelly: There is an existing communications group.
David: We do not have a Twitter account; there’s a struggle (for me) to keep social media updated along with website coordinator duties.
Mario: Do want to decide on an official hashtag?
Mario: Will work with New Member Working Group on creating a brochure to hand out to new members at the CARL Conference.
Andrew and Mario: Will look at back-end of platform to see what new groups (especially for community college) can be created.
Kelly: Will create a communications committee to review social media engagement including Twitter account.
Kelly: Will work with CARL 2020 conference committee on determining official hashtag; will make sure this info gets out on the webpage/pushed to the board.
7.Item: Task Force on Racial Equity Report (Lindsey)
a. Equity and Inclusion Coordinator board position
b. CARL 2020
a. Equity and Inclusion Coordinator board position
Kelly: Moving forward with this role, but need to determine strategies for recruiting and training for this position? Unlikely we will have this person in place by conference. There are already a couple of people interested in this position.
Kelly: Bylaws will need to be amended.
Rachel: Would we extend training stipend to travel as well?
Lee: No one who is elected can receive a stipend; only for those appointed. Stipends are optional and people do not have to take them.
Kelly: This position is not as task-oriented, so might not require the stipend.
Kelly: Several potential volunteers to be on the monitoring committee; needs board approval to appoint them. We need to have an accountability mechanism.
Lee: We should consider appointing someone from DIAL on the EDI Monitoring Committee (CARL 2020).
Kelly: Will the board allow me to work with Lindsey, Liz, and Tamara Rhodes (past-DIAL chair) to work on the CARL Conference EDI monitoring logistics & coordinator position description. Also include Conference Committee (Lee, Allie, and Talitha) as resources.
8. Item: 2020 Conference Update (Lee)
a. Registration numbers
a. Registration numbers
Lee: There is a schedule on the conference schedule, but there hasn’t been an official email (tweaking some information on the website).
Lee: With Allie and Talitha, want to try a different assessment plan that includes adult learning principles to see if attendees learned anything/shift practice. Just received IRB approval and will ask people to participate in a pre- and post-conference survey. Limited to 12 participants; free lunch incentive. Will have an open-ended reflection question at the end of the session. And will have a 6-month follow-up to see if people followed through with changes in practices.
Margot to Lee: How full is the hotel? Andrew: There are lots of neighboring hotels near the conference location.
Lee: We do want to try and fill our hotel block so that CARL doesn’t have to pay fees.
Action Item: Lee: Will contact Allie about hotel numbers.
9. Item: 2022 Conference (Lee)
Lee: 2022 Conference will be at the Holiday Inn in San Jose; tried really hard to have the conference in the East Bay but fees were too high / location was too small. Holiday Inn in San Jose convenient access from airport; available public transportation. Preconference on Thursday; Conference on Friday and half-day Saturday.
Action Item: Kelly: Will sign the contract for the 2022 Conference at Holiday Inn.
10. Item: Membership Report (Andrew)
Andrew: 369 confirmed members; approximately 29 new members which mainly came from new people signing up for conference. SCILWorks total registration fees were at $225. Conference sponsorships (working w/Adolfo) - we have at least 8 sponsors lined up.
Kelly: CARLALL listserv - does this go through Andrew or David?
Andrew: Checked with Joseph to see why this mailing list is moderated? Can we unmoderate the list and I will monitor for spam.
Kelly: Our sponsors might want to use the listserv to advertise.
Action Item: David and Andrew: Working on unmoderating listserv; investigating messages waiting to be sent out.
11.Item: Treasurer Report (Yen)
after 12:11 p.m.
Yen: Revenue increasing because of conference registration;
We are getting some checks kicked back to us because the bank could not find account numbers.
Yen will work with accountants to submit taxes for 2019.
Lee: Ethan did speak to me about putting out call at Conference 2020.
Kelly: Will work with Ethan to see if he wants to step down from Mentorship Committee.
Mario: Please contact Ethan about mentorship opportunities for new members.
13.Item: Awards Liaison Updates
a. Ilene Rockman
b. Outstanding Member
c. Research Grant
Rachel: We are on an extended call deadline for Outstanding Member. Have received one nomination. We did give out the Ilene Rockman scholarships to two recipients. Research Grant was split among two people; you are expected to present at the conference. Rachel has gotten confirmation from one person and is waiting to hear from the other. Rachel: Reach out to Liz Galoozis about getting a blurb about the award recipients that David can post to the website.
14.Item: Review action items (Lalitha)
Next meeting will be at the CARL Conference in the afternoon; there will be a preconference by CFA Union reps.
3-4:30 or 4-5:30 meeting; Conference Board Meeting travel fees will not be reimbursed.
Recorded approved votes:
1. Travel grant of $250 to Zemirah Lee, a CARL presenter. (7 yes votes)
2. “Gayatri Singh Award for Inclusive Excellence in Library Programs and Exhibits” name and all recommendations of the task force (7 yes votes)
3. Message by the CARL Conference Committee to the CARL members about the CARL conference and the Covid-19 virus, with minor edits. (8 yes votes)
4. Two CARL Members of the Year (8 yes votes)
5. Conference Planners have decided to postpone the conference. Board approved the decision to refund all registration fees to current registrants, and ask people to re-register at a virtual conference rate of $75. (8 yes votes)
6. New Registration fees for CARL 2020 virtual conference:
No group discounts.