MENTORING PROGRAM COMMITTEE CHAIR Ethan Annis
Dominican University of California, San Rafael email@example.com
Thoughts from our President, Kelly Janousek
Let me start by saying, I trust you are safe from whichever disaster you are facing right now. This year has been trying, scary, and defining. We as librarians have been at the forefront of educating our students despite so many barriers. We will survive and be stronger for this.
Last fall, CARL membership approved changes to the Bylaws. One major bylaw approved was to have each of the elected Directors-at-Large fulfill an appointed position. We did this to provide more connection between the CARL Board and what is happening within the membership. I am pleased to announce the following appointments:
ACRL Delegate: Lucy Bellmay, Gnomon
Advocacy Liaison: Samantha Alfrey, USC
Awards Liaison: Margot Hanson, CSU Maritime
Interest Group Liaison: Mario Macias, Pierce College
Website Review Coordinator: Ken Lyons, UC Santa Cruz
How many of you are ALA-ACRL members? Several town hall meetings have taken place concerning the restructuring of ALA. A related question is, how will ACRL look in the future? Like most national organizations, ALA is losing money and members. ACRL and PLA are the backbones of ALA these days, but the associations have determined they would not survive if separated from ALA. The next question is, what will this mean for CARL? The CARL Board has not thought or talked about the ramifications of the situation. What are your thoughts? As a state chapter of ACRL, CARL receives funding from ACRL for publicity, advocacy areas, professional development (webinars), conference opportunities, and speaker bureau. See what ACRL can do for you: http://www.ala.org/acrl/aboutacrl/getinvolved
Stay well and take a moment to read a book, do a puzzle, play a game, and eat ice cream to make your world a happier place. Oh, and get off your computer for a bit and walk about, which I am going to do now before my next three meetings.
Announcements CARL Elections are coming soon! This year the following positions are open:
UC Director at Large
CSU Director at Large
We are still looking for candidates to run for Treasurer. If you are interested, please contact Lee Adams (firstname.lastname@example.org) by October 1.
Serving on the CARL Board is a rewarding experience! The Board is comprised of fantastic academic librarians committed to supporting the professional development of CARL’s members. The responsibilities of the Treasurer include monitoring CARL’s financial accounts, making and receiving payments, and working with CARL’s accountant to file taxes. This is a critical position for the organization, which can be learned on the job! Please consider running for this position!
The latest issue of the "ACRL Chapter Council Topics Newsletter" is now available. Check out "Spotlight on" page for CARL's announcement of the "Gayatri Singh Award for Inclusive Excellence in Library Programs and Exhibits." The CARL board was very proud to support the creation of this award recognizing the lasting impact of our beloved member Gayatri Singh. The sponsoring committee said it best:
"Gayatri loved creating exciting and interesting programs and exhibits, and she was also heavily involved in diversity, equity, and inclusion efforts both at the UCSD library and through her professional service. We think this biennial award honors her achievements and helps to continue her efforts in these areas."
Interest Groups DIAL (Diversity in Academic Libraries):
Please help us welcome and congratulate our 2020/2021 DIAL Executive Board!!! We had one nomination for each position, so the 2019/2020 executive board voted them in by acclamation.
And now, let's start the drum roll!!! Our new Executive members are:
Chair: Rayheem Eskridge
Chair-Elect: Edeama Onwuchekwa, Ph.D.
Secretary: Wendy McMullen
Programs Chair: Nicollette Brant
Webmaster: Alexis Pavenick, Ph.D.
Please learn more about them in this google slide: https://bit.ly/2FCT36B. If you would like to join in their effort as part of the Steering Committee, please let us know.
ALIGN (Academic Librarians' Interest Group North):
ALIGN will be holding its first official election and is seeking a new Chair, Vice-Chair/Chair-Elect, and Registrar. Please have a look at ALIGN's statement of purpose and bylaws, and, if you're a northern California librarian, consider getting involved in the north's only CARL interest group. A call for nominations will be delivered to your inbox soon!
SCIL (Southern California Instruction Librarians):
Congratulations to our incoming Executive Board members, who are serving under the leadership of incoming Chair, Michelle De Mars.
And, thank you to all of the candidates who ran for office!
All terms began July 1, 2020.
Chair: Michelle De Mars
Vice-chair: Timothy Chu
Secretary: Jerry Limberg
Membership and Outreach Coordinator: Natalie Lopez
If you would like to be added to SCIL's general listserv, please sign up. To join the SCIL Steering Committee listserv, sign up here.
CARLDIG-S (CARL Discussion Interest Group - South):
CARLDIG-South is hosting its annual half-day Fall Program entirely ONLINE, December 4, 2020. Titled “Authentic Reference: Advocacy and support for our communities and ourselves” this program will offer an opportunity for library professionals to highlight and share their experiences, including those relating to recent COVID-19 and anti-racism work, with bringing their authentic selves into their library work. Whether expressed through formal quantitative assessment, creative programming, practices in employee training, campus outreach, or alternative storytelling, we are looking forward to hearing you tell your library’s story!
Have a program proposal? The complete call for proposals, including the proposal submission form, is available on our website.
Proposals should be no longer than 500 words for presentations, and 250 words for poster presentations and lightning rounds. The deadline to submit is Friday, October 2, 2020. Accepted presentations will be confirmed by Friday, October 23, 2020.
SEAL (Science & Engineering Academic Librarians): The Science and Engineering Librarians are working on a network plan to connect within CARL again. Please contact Sheree Fu to be part of this group.
Alexis Pavenick Ph.D
Where do you currently work, and what is your job title/role?
I am the Subject Liaison for English, Comparative World Literature, and Classics at California State University, Long Beach.
Why did you join CARL? What do you most enjoy about being a CARL member?
As soon as I joined CSULB’s library in 2017, I knew I wanted to join CARL to be part of its community. I was excited to get involved in the CARL experience my colleagues enjoyed and appreciated so much.
Meeting other librarians across the state to share ideas and approaches to our work continues to be just wonderful. I love the deep commitment to communication and community in CARL. It promotes rigorous research and enlivening conversation in an incredibly friendly and supportive atmosphere.
Are you working on anything special right now or in the near future you'd like to share with other CARL members?
What new approaches to your work (e.g., instruction, coll dev, reference, outreach, etc.) have you tried during this period of online instruction? Have any of them been particularly successful or challenging?
At the very beginning of our working from home, I dove into creating 10 videos that match my handout, Steps to Research. It was grueling, but entirely rewarding, as I was able to generate visual “follow along” instruction that illustrates most everything I teach in my in-person classes. The feedback from students and faculty has been really positive. My next plan is to create a full set of online modules with exercises.
What’s something you recently read/watched/listened to that you can’t stop thinking about? Why? (Alternative questions: Do you have any hobbies that you've been particularly enjoying lately? Anything else you'd like to share with CARL members?)
I’ve been spending my downtime reading science fiction and fantasy novels from CSULB’s Masback Collection. It’s been very fun to go back to the 1970s-1990s in speculative fiction, and to learn more about this massive trade-paperback collection under my purview. I’ve also increased my hobby of collecting phrases out of context. My current favorite: “You’re on mute. Oh, I’m sorry, I’m on mute.”
We recently started this Member Spotlight column to highlight one amazing CARL member per quarter. Do you have a colleague you'd like to recommend? Email the Editor for more information at email@example.com
People and Places News
Publications, Presentations, & Awards
Lee Adams (Cal State East Bay) and Margot Hanson (Cal Maritime) published an article: Primo on the Go: A Usability Study of the Primo Mobile Interface, in the Journal of Web Librarianship, Vol. 14, No. 1-2, in June 2020.
Ray Pun was invited by the Sri Lanka Technological Campus to co-present a webinar on OA publication work with Laurie Bridges (Oregon State University) and Roberto Arteaga (Pacific Lutheran University) in August. He was also invited by the U.S. Embassy in Kyrgyz Republic to talk about American libraries during the pandemic. With Laurie Bridges, Ray presented virtually on the role of academic librarians in facilitating OA publications for Computers in Libraries & Internet Librarian Connect 2020 in September. In addition, Ray is the recipient of the ALA Diversity Research Grant to conduct research on library workers of color performing advocacy and policy work.
Please send news about your library, you colleagues, or yourself to firstname.lastname@example.org Deadlines for submissions: March 15, June 15, September 15, and December 15.
Executive Board Meeting Notes CARL Board Meeting #1 Agenda
Friday, September 11, 2020, 11:00a.m.-12:30 p.m.
Attending: Lalitha Nataraj (Secretary)
Kelly Janousek (President)
David Drexler (Web Coordinator)
Lucy Bellamy (ACRL Chapters Council delegate)
Ken Lyons (UC-DAL)
Mario Macías (CC-DAL)
Lee Adams (Past President)
Margot Hanson (CSU-DAL)
Yen Tran (Treasurer)
Andrew Carlos (incoming Membership Director)
Rachel Jaffe (VP-North)
Samantha Alfrey (DAL-Private)
Ethan Annis (Mentorship Comm)
Paizha Stoothoff (Newsletter)
1. Welcome & Introductions
Confirm paid dues; new year started 9/1/20
Board members need to pay dues in order to be in compliance as an officer.
2. Amend/Approve Agenda
Amended to include: How to ensure all documents are in the same Google Drive shared area?
3. Amend/Approve Minutes from February meeting
Approved w/no changes
4. Board Alignments
Creating a taskforce to organize Board documents in Google Drive
Paizha Stoothoff appointed as Newsletter editor at February meeting; Nominating Committee for 2020 appointed.
DAL Assignments - currently working on these assignments; do not have anyone for Interest Groups/Advocacy; Margot Hanson appointed as DAL liaison (Awards).
Sam Alfrey: Would appreciate having the assignments reviewed and described more.
Lee Adams: One of the current DALs should be liaison to the IGs.
Mario Macias: Supports convening a DAL meeting.
Taskforce to assemble documents in one place/Sec’y serves as the archivist
Lee Adams: How to securely share login information with CARL Board members?
Rachel Jaffe: We could input information into Zoom; (Lali did this).
Andrew Carlos: We can share information using onetimesecret.com.
Margot Hanson: The Sec’y should be keeping the Google Drive folder organized.
Mario Macias: Adding everyone as “contributors” / editors to that Google Drive.
Lee Adams: We are trying to avoid having Board members using their personal accounts to manage Board docs.
ACTION: Lalitha will move over Board minutes into the CARL Google Drive created by Lee Adams / Jenny Yap.
ACTION: Lali and David will connect to make sure information from Google sites and Board drive sync’d.
5. Gayatri Singh Award (Kelly/Lalitha)
Create Award Committee to set up guidelines by March 2021
Kelly Janousek: Can Rachel reach out to various members to see who wants to serve on the inaugural Gayatri Singh Award Committee to determine policies and procedures; Margot Hanson as liaison to the Awards Committee will be involved. Also want to expand this work to DIAL members (instead of assigning to the same people).
Lee Adams: Seconding Kelly’s recommendation - DIAL would be good to include.
Mario Macias: Will communicate with the DIAL group, including Angela Boyd, and invite them to be part of the process of developing guidelines for award.
ACTION: Once DAL roles are clarified (separate meeting), then we can move forward with convening an award committee (Rachel).
ACTION: Mario will communicate with the DIAL group, including Angela Boyd, and invite them to be part of the process of developing guidelines for award.
ACTION: Rachel will send out a meeting invite for the DAL liaisons meeting following the 9/11 Board Meeting.
6. New Member Working Group (Rachel, Lucy, Mario, and Andrew)
Welcome handout for new members
Mario Macias: New Member Working Group till a work-in-progress, due to Covid-19 delays. What deliverable is the best outcome for sharing information/engaging new members?
Andrew Carlos: There are a lot of features in the YM platform that we could use so we can get together and look at the goals of the New Member working group .
Mario Macias: When new members activate their membership, do they receive an invitation to go into the platform? What is the best way to meet new members as they get on board with CARL? Could there be a New Members meet-up?
Lee Adams: Originally, the deliverable was going to be a webpage with all of the New Member information in one place, but meet-ups seem like a really great idea.
Andrew Carlos: There is a limited number of member accounts we can have; it would be good to evaluate features of the current platform to make it easier to onboard new members. The Community feature is something we haven’t really tapped into - so we can look into it .
Lucy Bellamy: Virtual Happy Hour is a popular way to get people excited about online engagement :-) . BYOD for an hour is doable.
Mario Macias: Did New Members numbers go up/down since the conference?
Kelly Janousek: Currently at 393 for membership; 289 expired memberships.
ACTION: Mario will meet with the New Member Working Group to work on member engagement in the platform.
7. Task Force on Racial Equity Report (Lindsey)
Equity and Inclusion Coordinator board position.
Mario Macias: We were going to finalize the position of the EI Coordinator for future events.
Kelly Janousek: Do we want to solicit for a new coordinator or do we want to go back to the taskforce and assess interest?
Lee Adams: Just to clarify, the Coordinator was going to be working for CARL as a whole; doing training and ensuring an antiracist framework is adhered to by the organization.
Rachel Jaffe: It makes sense to go back to the original taskforce to assess interest and then open up to the general membership? What will be the criteria for appointing (statement of interest?) - appointment shouldn’t just be at the discretion of the President.
Lucy Bellamy: The main drivers for the EI taskforce were Tamara Rhodes and Lindsey Shively.
Lee Adams: The EI taskforce did have criteria for the position.
Rachel Jaffe: When reaching out to the EI taskforce, we should have some concrete information on hand so that potential candidates for the coordinator role know what they are committing to.
ACTION: Kelly will poll the EI taskforce to see who is interested in being considered for the coordinator position.
8. Membership Database moving to new website [see attached email]
Kelly Janousek: There was discussion about moving CARL-ALL and other listservs to the YM database; is there a limit to how many listservs can be hosted?
Perhaps we need to create a schematic to determine what areas need to be addressed re: moving things to YM database. We also need to determine if there are fiscal constraints.
David Drexler: The old site is outdated and not user friendly; YM has some features that lets you integrate membership information better w/website. We could also use a Wordpress interface or HTML editor.
Kelly Janousek: Logically Andrew and David would be on the taskforce, but we don’t necessarily want them to take on the bulk of this work.
David Drexler: Just FYI, the last Dreamhost bill (web and list host) was 214.80 for two years ($8.95/mo).
ACTION: Andrew will double check whether there are limits on how many listservs can be hosted?
ACTION: Kelly will make the determination of who will serve on Membership database taskforce AFTER the DALs meeting.
9. CARL 2020 Final Comments (Lee)
Lee Adams: We had really good attendance; at least 140 attendees (possibly more when you consider poster presenters). So maybe the number is closer to 150-160 people; usually closer to 200 when it’s in person.
There were some minor technical issues because of limitations in Zoom webinar features.
We need to request survey results from Allie Carr.
Was difficult to extricate CARL from contract, but were able to do it (Covid-19 circumstances).
Enormous shout-out to Andrew for helping with conference refunds.
ACTION: Lee will connect with Allie Carr to get CARL 2020 report info (survey results, etc.)
10. 2022 Conference (Lee)
Allie, Talitha, and Lee toured Bay Area venues; selected a Holiday Inn in San Jose Area. Oakland Convention Center was a possibility but the conference center tax was prohibitive.
11. Membership Report (Andrew)
Members - 393
College - 90
YM says 289 members have an expired membership.
ACTION: Andrew will send a reminder on Monday to renew
12. Treasurer Report (Yen)
We are getting all of the membership dues; in terms of what is available: $105,380
Currently, Yen Tran and Jordan Nielsen are the current signatories on the account; everyone needs to be in person at the bank in order to change out this information. Something to consider as Yen terms out in December.
ACTION: Yen will contact Citibank in person re: signatories because she terms out in December. We may need to consider another bank (possibly BoA).
13. Mentorship Committee Update
Ethan Annis: Process is going smoothly.
Mario Macias: Working with a group on community college mentorships; is there a possibility to fuse this group with larger CARL mentorship gathering?
Ethan Annis: Trying to match mentees/mentors according type of work.
ACTION: Ethan will reach out to Andrew re: increasing student engagement in CARL.
He will also touch base w/Mario re: fusing community college group.
14. Nominating Committee (2020)
Lee Adams: Currently, have one person who has agreed to run for CSU/UC rep position but we don’t have anyone for the other roles. If you know of anyone who would be great, please encourage them to fill out the Candidate Statement of Interest form.
ACTION: Everyone reach out to colleagues/friends and encourage them to self-nominate for Board positions.
15. Awards Liaison Updates
Member confirmation, Jackie Kinsey, Moorpark College
Kelly Janousek: Ilene Rockman committee recommended Jackie Kinsey to serve with them.
Kelly Janousek: We should start listing awardees in the minutes.
Yen Tran: Checks were sent to Joseph Aubele and Talitha Matlin (recipients of Outstanding Member awards)
Who are the Research Grant winners? We need to record them for the minutes.
ACTION: Kelly will investigate who has termed out of Ilene Rockman committee; will appoint Jackie Kinsey.
ACTION: Kelly and Ken will investigate having plaques made for Outstanding Member award recipients (Joseph and Talitha) and sent to their addresses.
ACTION: Kelly will follow up with the Research Grant Award comm about the CARL 2020 winners.
14. Review action items (Lalitha)
ACTION: Kelly will email Lalitha Board Member reports to include in the minutes.
Appendix A - Board Member Reports
Add reports here
Filed ACRL chapters report and added information for the ACRL chapters newsletter
Finalized Racial Justice Moderators for CARL conference
Appointed members to the Elections Committee
Shared our Code of Conduct with UC Davis student group
Worked on making sure the CARLALL messages are timely to member
DAL assignments discussion with Rachel Jaffe
Had conversation with Kelly re: DAL liaison assignments
Outstanding Member Award Committee: We've wrapped up most of our work. The awards were awarded at the CARL conference and checks sent; plaques still need to be produced and sent
Helped run the CARL conference in May
Coordinating the work of Conference Proceedings Committee
Chairing the Nominating and Elections committee
Shared CARL Board February 2020 meeting minutes with Newletter Editor, Paizha Stoothoff
Sent in Membership Report.
ACRL Chapters Council Delegate
Attended virtual ACRL Chapter Council Meeting
Shared ACRL Chapter updates/calls for content/meeting minutes on CARLALL