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UVA EVP-COO Area News  |  January 2016
A monthly compilation of news within the EVP-COO
portfolio at UVA

Emergency Info  |  Finance Blog  |  FM News  |  OE News  | UHR News  | 
UVAF News | Rotunda Renovations Webcam
EVP-COO Extended Team Resources | Center for Leadership Excellence Classes

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Snowstorm Response | Save the Dates for OE | Developing an OE Mindset | Ufirst | Employee Profile: Brad Butler | Welcome Jason Belford | TravelUVA | Wahoo Fitness Challenge | Scholarship Awards for Family Members of Faculty and Staff

  Thank you!

Thanks to all the employees who worked hard to ensure that roads and sidewalks on the Grounds were passable and that our students had places to eat, to stay warm, and to study during the recent snowstorm. We are all grateful for your dedication and hard work. Many of those who made a big difference in the University's response to the storm are members of our Operations team.

Please visit the President's Office web site for a special thank you from President Sullivan.


Mark your calendar and plan to attend upcoming these Organizational Excellence Quality CORE Network sessions! 
  • Feb. 16 at 9 a.m.: Setting Organizational Directions and Priorities
  • Feb. 26 at 1:30 p.m.: OE Project Alliance SHOWCASE comes to central Grounds! Learn more and ask questions about current OE initiatives, network with project leaders, and share feedback at this fun and interactive session.
  • March 3 at 2 p.m.: How to Get Buy-In From Self and Others: Tips for Powerful Leadership
See the Organizational Excellence site for more details and to register. Write to if you would like to be added to the OE mailing list to stay informed about future sessions.

Developing an OE Mindset: Questions to Ask

Here are four questions you and your team should ask to guide your pursuit of Organizational Excellence:
  • Did we improve the student experience, either directly in the classroom or through experiential activities and opportunities?
  • Did we help a faculty member create more time for teaching, advising and mentoring students, performing research, or publishing?
  • Did we help a researcher create more time to spend in their lab, perform research, submit proposals, or publish results?
  • Did we help administrators focus on their most mission-critical work (i.e. rather than getting bounced around to resolve a distracting issue)?

Earlier this month, Pat Hogan wrote to employees about some of the initiatives underway to serve the University better. An important initiative that has been launched recently is Ufirst, the HR Strategic Design Initiative. Staff from the Academic Division, the Medical Center, and the University Physicians Group are working together to create an exceptional HR service experience for all employees. For more information, check out the Ufirst site.

HR professionals from across the University gathered at Bavaro Hall for an HR community event on January 13. It was a great opportunity to learn more about Ufirst and for members of the HR community to network with colleagues from across the Grounds.

Employee Profile
Brad Butler, University of Virginia Foundation Controller

UVAF Controller Brad Butler grew up in Scottsville. He studied business management at Emory & Henry College as an undergraduate before earning his MBA at James Madison University. Brad holds a Virginia CPA license. He lives in Palmyra with his wife and two sons.

What brought you to UVA and how long have you worked here? After graduating from Emory & Henry, I interviewed with a few organizations that were looking to hire someone with more experience than someone right out of college. I was very fortunate that the UVA Foundation gave me the opportunity to begin and build my career with them. This was my first "real" job out of college, and I have been here 18 and a half years.

What was your first job ever?  My first job was working for a local contractor where I was essentially an apprentice. I learned so much from those guys in terms of home repairs, carpentry, painting, etc. This training gave me the ability to have a very hands-on approach when we constructed our home in 2002.

In no more than two sentences, tell us a little about what you do in your job.  I manage the overall financial accounting and reporting process for the Foundation, and I provide financial analysis to support decision making and help manage our debt portfolio. Through our annual audit, I ensure the Foundation has an adequate system of internal controls and accurately records and presents data, all in an effort to safeguard the assets of the Foundation in support of the University.

What is your favorite thing to do in the area?  I enjoy coaching youth sports, which I have been doing since my oldest son was four years old. He will turn 12 in May and my youngest son turned 10 in November. I also enjoy attending UVA sporting events, with the primary one being baseball as both my sons love the game -- only we can't go as much as we'd like due to their baseball games.

What is your favorite Charlottesville area restaurant? My family likes to try different places, but a favorite would have to be Rhett's River Grill and Raw Bar.

What is something you have always wanted to learn how to do? Although I've tried it before, learning to downhill ski is something I'd like to do.
Who do you want to learn more about in the EVP-COO Area? Send a note to to nominate someone for next month's Employee Profile.

Welcome Jason Belford

Jason Belford joined IT as the new Chief Information Security Officer (CISO) on December 14th. Jason came to us from Georgia Tech where he had been in IT for the last 18 years. He was instrumental in building Georgia Tech's current security program. Jason's experience will be valuable in developing and implementing plans for our Security Enhancement Program over the next couple of years. 

Welcome Jason!

Have you set up a travel profile yet? Do you know what a travel profile is?

TravelUVA is the University's new comprehensive travel management program, developed with the involvement of stakeholders across the Grounds. The University has contracted with Christopherson Business Travel to provide professional travel service to UVA travelers. Central to the program is a streamlined policy on Travel, Meals, and Entertainment Expenses Incurred on Behalf of the University.

More information about the program, policy, and the Travel and Expense Services Team is available on the Procurement & Supplier Diversity Services (PSDS) web site.

PSDS will provide an HP scanner to the three organizations/ departments that have completed the most travel profiles before March 1. Encourage your team members to log in and set up their travel profile today! The travel profile is a wonderful tool that will store all of the traveler's frequent flyer, hotel, and car rental rewards program information along with their travel preferences and itineraries in one convenient place.

If you have questions, please contact the Travel and Expense Services Team at


Get Rewarded with the Wahoo Fitness Challenge!

Active employees currently earning a paycheck who are enrolled in the UVA Health Plan are eligible to earn $100 through the Wahoo Fitness Challenge!

To earn your reward, track 52 workouts from January 19 through April 30, 2016. One workout equals at least 30 minutes of activity or 5,000 steps in one day. Rewards for the Wahoo Fitness Challenge will be included in the subscriber's July 2016 paycheck as taxable income. Spouses enrolled in the UVA Health Plan are also eligible to participate in the Wahoo Fitness Challenge and will earn an additional $100 in the subscriber's paycheck for completing 52 workouts between January 19 and April 30, 2016. For more details about the challenge, visit or log in to to start participating!

Scholarship Awards for Faculty and Staff Family Members

Through the generosity of current and past employees, the University of Virginia is proud to award two scholarships for children and/or grandchildren of current faculty and staff. Please see the Student Financial Services site for eligibility requirements and application information. Applications must be received by March 1, 2016 for award consideration.

Have something for the next EVP-COO Area News?

Share news from your area with your colleagues, whether it is an update on a project underway, news of a hire, news of recognition received or anything you think others might like to know and find useful. Please send your content suggestions to EVP-COO Area Communications Manager Jerilyn Teahan at
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