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UVA EVP-COO Area News | February 2017
A monthly compilation of news within the EVP-COO
portfolio at UVA

Emergency InfoFinance BlogFM NewsHR NewsOE News |
Ufirst News | UVAF News | EVP-COO Extended Team Resources |
Center for Leadership Excellence Classes

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Largest Bond Issuance in UVA History

Gene Crouch, Assistant Director - Debt Management in the Office of the Treasurer, with members of the Wells Fargo team

The Office of the Treasurer just completed the largest bond issuance in the University’s history.  As part of a collaborative effort with colleagues across the EVP-COO portfolio, the University issued $355 million of bonds primarily to refinance more expensive debt.  As part of the process, the University’s AAA rating was reaffirmed by the three major credit rating agencies.  The University uses debt to ensure adequate funding for capital projects and other initiatives.  The AAA rating demonstrates a stable financial outlook and is an indicator of the University’s strong fiscal management.

UVA Honored for Stormwater Management:
Vote Online to Help UVA Gain Further Recognition 

The University of Virginia recently received two awards recognizing its stormwater best management practices (BMPs) by the Chesapeake Stormwater Network. The Dell – which includes the pond located on Emmett Street across from the Central Grounds Parking Garage – received first place in the 2017 Best Maintained BMP category and the UVA Hospital’s green roof received third place in the 2017 Best Ultra-Urban BMP category.

“The Dell award exemplifies the level of effort that Facilities Management staff have continued to put forth to keep the Dell in top form, functioning at a high level with respect to water quality and quantity, visually, and as a local amenity,” according to Associate Director for Environmental Resources Jeff Sitler, whose team oversees the University’s environmental compliance requirements. "The Hospital’s green roof is a great example of what stormwater management practices can be implemented even when there doesn’t seem to be any space available," Sitler added.

The Chesapeake Stormwater Network will conduct open voting until Monday, March 13 to select the overall winner from the eight first place finalists in each category. Vote for UVA’s Dell project by visiting the Chesapeake Stormwater Network’s website.

Employee Profile Nominations

Over the last year and a half, we've profiled colleagues from the Office of Treasurer, Strategic Initiatives, the Architect's Office, Compliance, the University Police Department, Organizational Excellence, the Office of Safety and Emergency Preparedness, Facilities Management, UVIMCO, the UVA Foundation, University Human Resources, and several departments within UVAFinance. This fun feature is a way to get to know a little more about colleagues who work across our operational units.

Who do you want to know more about? Nominate someone from any of our operational units for our Employee Profile so we can get to know others who work hard every day to support the important work taking place across the University.

Email Jerilyn Teahan with your suggestions today!

Outstanding Contribution Award Nominations             

Here's your opportunity to recognize the excellence of the many dedicated, hardworking staff members across Grounds. Faculty and staff are invited to nominate colleagues for this year's Leonard W. Sandridge Outstanding Contribution Awards. This award is the highest honor for University of Virginia staff. Recipients are publicly recognized and presented with a $1,000 award.

For more information and to nominate outstanding staff members in the Academic Division, please visit the UHR site. Health System team members can be nominated here.

Join us in celebrating staff contributions to the University and submit nominations by March 24th.

Staff Appreciation Breakfast: March 7 from 7-9 a.m.     

Join us for the annual Staff Appreciation Breakfast at Fresh Food Company in Newcomb Hall to show our appreciation for all that you do.

New for 2017: Oatmeal and toppings bar! The menu also features pancakes, sausage, scrambled egss, fruit, and gluten-free options.

One hour parking validation at the Central Grounds garage is provided. Shuttles to breakfast are available, with return service, from Carruthers, Darden Gatehouse, and Lan Road (McLeod Hall) between 6:50 and 9:15 a.m.

Announcing New Treasurer's Office Website

The Office of the Treasurer is pleased to announce the launch of our redesigned website. Visit us at for information about treasury management, enterprise risk management, property and liability risk management, and foundation relations.

Links to websites across our operational units are listed at the bottom of every edition of this newsletter. Links to news pages for some of our units are found at the top.

FAN Welcomes President Sullivan to Winter Gathering  

The Foundation Administrators Network (FAN), an initiative led by the Office of the Treasurer to create collaborative opportunities for the University and its foundations, met in February with special guest, President Teresa Sullivan. The President praised the abilities of the foundations to engage volunteers, mobilize support, and collaborate to identify creative solutions for emerging issues. She noted the University’s impact on local and state economies as an example of the importance of these strong University collaborations, highlighting 1 in 76 jobs in the Commonwealth is attributable to UVA.

HR Partnerships Across Grounds  

The Ufirst project is dedicated to collaborating with current HR operations across Grounds to ensure a smooth transition to future state; this includes keeping day-to-day operations running smoothly. Over the past several months, the Ufirst project team and HR operations leaders have discussed how to best handle current HR vacancies, keeping sight of our top priority of serving our customers.  This charge led to the creation of the S3 Transition Subcommittee. The subcommittee has created a process for filling critical HR positions and will share ideas on how to best leverage talent throughout the HR community during such a critical time for the organization. If you have questions regarding this process, please send us an email.

Project Management: Principles and Practice

March 15, 2017, 10:30 am to 12:00 pm, Library Data Commons (Ruffner, Room 302)
Presenter: Gerald Starsia, PhD, Associate Professor and Executive Director of the Curry School Foundation

Within the context of a case study at UVA, this session is designed to briefly describe the core essentials of project management tools and techniques. We will begin with the Project Plan including chartering, work breakdown and stakeholder analysis; and then will apply these concepts to the case study. The session will conclude with a discussion about newly emerging trends in project management. The goal of this 90 minute session is to expose the attendees to core principles, critical considerations for success, and where to find resources you will need to be successful when called upon to lead a complex project. Register here

Upcoming Training Offered by UVAFinance

Finance Outreach and Compliance is pleased to offer professional development opportunities for finance professionals. Descriptions of the classes, as well as links to enroll via Employee Self-Service are available on the Events section on the Finance Outreach and Compliance website at or by clicking on the links below. Review our inclement weather policy at
As always, if you have any questions, suggestions, or need to discuss training needs, please contact us at

Brown Bag Sessions

10  Easy Tips for Making Better Charts Presented by Shannon Wampler, Procurement and Supplier Diversity Services. March 8, 12:00-2:00, Bavaro Hall, Room 116 (Holloway Hall Auditorium).  Complimentary tasting provided by The Catering Outfit
Recharge/Service Centers: Everything you Need to Know   Presented by John Wallace-Smith, Financial Planning and Analysis. March 22, 12:00-2:00.  Newcomb Hall, Room 389

Courses, Workshops, and Labs

Mastering Account Reconciliations 
March 9, 1:30–4:00, Carruthers Hall, Conference Room 2 

Finance Fundamentals
March 13, 1:30-4:30
March 28, 1:30-4:30
All sessions will be held in Carruthers Hall, Conference Room 2 
TravelUVA: Lab
March 14, 2:00-3:30, Michie North, room 219

Management Development Program for UVAFinance Managers

Managing people is one of the most important and most challenging roles in any organization. Recognizing the tough role managers have, UVAFinance has begun an intense, year-long course for managers called the Management Development Program (MDP). UVAFinance worked with the Center for Leadership Excellence to develop the structure of the MDP, which includes three facets: 360-degree feedback, a series of development sessions, and individual coaching. Eighteen managers representing almost all of UVAFinance’s departments make up the inaugural class. 
In addition to the 360-degree feedback and the skills development sessions, participants in the program have the opportunity to take part in one-on-one leadership coaching. The one-on-one coaching began with sessions with the Center for Leadership Excellence, where participants were able to review the results of their 360-degree feedback, and discuss professional development opportunities. Participants are encouraged to continue their leadership coaching throughout the program with Patty Marbury, who is a certified coach.
The long-term goal of the program is that all those in UVAFinance who manage others will participate in the program.  Read more about the Management Development Program here.

Tax Documents and Preparation Assistance

W-2s are available online and were mailed on January 31. Your 1095-C, a tax document that provides information about health insurance coverage, should arrive in March by mail to your address on file. If you have not received your 1095-C by the end of March, please contact the HR Service Team at or 434.982.0123. Get more information about the 1095-C.

Information about eligibility for Tex Prep Assistance is available on the HR website.

Nominations for the John T. Casteen III Diversity - Equity - Inclusion Leadership Award

The John T. Casteen Diversity-Equity-Inclusion Leadership Award honors a member of the University community who best demonstrates dedication to leadership and the ability to create a setting in which the promotion of diversity, equity, and inclusion is paramount. Candidates should demonstrate the following:  

  • Commitment and distinct passion for diversity at the University of Virginia and community
  • Leadership role in increasing diversity, equity, and inclusion at the University of Virginia and community
  • Significant and quantifiable impact on diversity, equity, and inclusion at the University of Virginia and community proportionate to the duration of the nominee’s efforts.  

Nominations and supporting materials are due by THIS FRIDAY, MARCH 3, 2017.

This is a University-wide recognition, and the award presentation is scheduled for March 31, 2017. Please visit for nomination materials.

Have something for the next EVP-COO Area News?

Share news from your area with your colleagues, whether it is an update on a project underway, news of a hire, news of recognition received or anything you think others might like to know and find useful. Please send your content suggestions to EVP-COO Area Communications Manager Jerilyn Teahan at
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