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UVA EVP-COO Area News | August 2016
A monthly compilation of news within the EVP-COO
portfolio at UVA

Emergency Info  |  Finance Blog  |  FM News  |  OE News  | UHR News |
Ufirst News | UVAF News | EVP-COO Extended Team Resources |
Center for Leadership Excellence Classes

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ITS staff, Ben, Jerry, & TJ Welcome Students  


Staff members from Information Technology Services were busy throughout Move-In Weekend helping new and returning students get connected to the University's WiFi network. It was hard to tell which was more popular -- getting your phone on the network or eating Ben & Jerry’s ice cream. Even TJ got in on the act! In the end, the team was able to help hundreds of students connect a multitude of devices to the network. On a typical day, we have 50,000 devices on the University's WiFi network and we process about 800,000 email messages each hour. WOW!

New Tool for Data Collection & Research                

ITS has partnered with schools and departments across the University to bring a powerful new service -- the Qualtrics Research Suite -- to our data collection and research portfolio. Qualtrics was released to the University on Monday, August 29.  
Qualtrics at UVA is a 3-year pilot service that will provide survey research capabilities to faculty, staff, and students. This software package allows for robust survey composition with a variety of question types, complex survey flow patterns, and the ability to complete authenticated surveys.
Access to Qualtrics at UVA, visit

Learn more about the Qualtrics Research Suite, see

Stop & Knock Fire Safety Campaign

This week, representatives of the University and the City of Charlottesville are knocking on doors to provide information and answer questions about fire safety and prevention. The campaign targets students who live in off-Grounds rental housing near the University, including the Venable and Lewis Mountain neighborhoods and the Jefferson Park Avenue/ Fontaine Avenue corridor. Visit the Office of Safety and Emergency Preparedness site to learn more about the campaign and check out the coverage on NBC29.

University Police Department Recruiting Video

Have you ever wondered what it's like to be a University Police Officer? Check out the UPD recruiting video created this summer and learn more about the important and varied work of our University's police force.

Get Ready for Benefits Open Enrollment

Sign Up for Text Message Reminders
Text "UVABOE" to 88202 to get text messages reminding you about open enrollment’s key dates. You will get no more than three messages, plus a welcome that lets you know you’re enrolled, and HR won’t use your cell phone number for anything else. 

Watch Helpful Videos
This year HR is offering a video series on different topics including retirement, basic health, Hoo’s Well, health plan terms and concepts, and a virtual benefit counselor (Ask Alex).  Check out these resources online: UVA Benefits Self Service.

Visit UVA Benefits Self Service
Benefits information is now part of the Integrated System’s Employee Self-Service, the same place you create timecards, update direct deposit or tax information and find your pay slip and W2.  Access your benefits selections at any time by choosing Benefits from the navigation on the top of the HR home page, and then logging in through the Integrated System. How-to guides are available online: UVA Benefits Self Service.

Save the Date for Benefits Expo
Join us for over 40 benefits vendors and helpful open enrollment presentations!  Oct. 12, Newcomb Hall, 8:30 a.m. to 2 p.m.

REMINDER -- Earn $500 with Hoo's Well   

Hoo's Well is rewarding you for investing in your wellbeing! To support a healthy lifestyle and encourage you (and spouses covered on the UVA Health Plan) to be fit, complete three steps by Oct. 28, 2016 and earn your reward.

Step 1: Complete a Biometric Screening = $200
Step 2: Complete an online health assessment = $100
Step 3: Complete a Fitness Challenge = $200

For more information, visit the Hoo's Well website.

Biometric screenings are scheduled at convenient locations across the Grounds until October 7. Schedule an appointment soon -- space is filling quickly. Call 1-877-366-7483 to make your appointment.

Mark Your Calendar: Quality CORE Network Events     

Successful Consulting Engagements: Don't Just Hire, Partner
Sept. 28, 10:30 - 11:45 a.m. in Bavaro Hall (Curry School), Room 306

Consultants are increasingly visible around the Grounds. They can be important partners in your quest for excellence. In this session, several examples will illustrate explicit actions you should take to create a productive partnership.

Change Management Models: Practical Tools for Success
Oct. 26, 11:15 a.m. - 12:15 p.m. in Ruffner Hall (Curry School), Room 206
Successful change requires a structured and planned approach. Learn practical tools and tips for change implementation. Two models will be presented: ADKAR and Accelerating Implementation Management.


Major UBI Release                    

In September, Managerial Reporting will deliver a major UBI Release, the first since the tool's release in June. The release includes three new modules that are responsive to stakeholder requests: GA Reference module, Installment Modifications report, and Work-Study audit tool. Read more about it on the new UBI site.

OE Annual Report and Spotlight on Excellence

Check out the OE Annual Report and read about the achievements of OE and partners in 2015-16.

While you're thinking about excellence, nominate someone from the Spotlight on Excellence award!    

Sustainability Annual Report

The UVA Sustainability Annual Report for 2016 was published this month. The report details the progress made toward achieving the engage, steward, and discover goals within the UVA Sustainability Plan. Check it out and consider ways you can support the University's sustainability initiatives.

Have something for the next EVP-COO Area News?

Share news from your area with your colleagues, whether it is an update on a project underway, news of a hire, news of recognition received or anything you think others might like to know and find useful. Please send your content suggestions to EVP-COO Area Communications Manager Jerilyn Teahan at
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