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UVA EVP-COO Area News | April 2016
A monthly compilation of news within the EVP-COO
portfolio at UVA

Emergency Info  |  Finance Blog  |  FM News  |  OE News  | UHR News  | 
UVAF News | Rotunda Renovations Webcam
EVP-COO Extended Team Resources | Center for Leadership Excellence Classes

Would you like to have your site's news page linked here? Please send a link to jerilyn@virginia.edu.
 

IN THIS EDITION

                 
UVA employees contributed almost $1M to CVC

Governor McAuliffe announced this month that the University of Virginia led all state agencies in contributions to the Commonwealth of Virginia Campaign in 2015. UVA employees contributed $999,709 of the $4,030,710 campaign total to support charities focused on health and human services, animal welfare, environmental and/or historical restoration, preservation or conservation, and medical research. The campaign total represents a 7 percent increase from the prior year. Thank you to everyone who made a gift to make a difference!

                                      
Gift Processing Services Center is Open for Business

More than 100 representatives of the University's financial and advancement communities attended the opening of the new Gift Processing Services (GPS) Center on March 31 in renovated space in Alumni Hall. Led by Director Debbie Jordan, GPS will provide the entire University community with best-in-class gift administration. The center is gearing up to support the bicentennial campaign and working hard to process gifts from recent successful campaigns. The GivingToHoos Day effort on April 12 raised more than $2.3 million and 5,800 gifts in one day! The GPS team continues to define effective processes and implementation strategies to ensure accurate and timely customer service.

For more information, contact Gift Processing Services at uvagps@virginia.edu or 434-924-7018.

                                   
Wahoo Fitness Challenge Deadline: April 30

Have you been tracking your workouts for the Wahoo Fitness Challenge? This Saturday is the deadline to log your information for at least 52 workouts completed since January 19. Rewards for those who have completed the challenge will be included in a July 2016 paycheck as taxable income for UVA Health Plan subscribers. For more details about the challenge, visit www.hooswell.com or log in to www.myactivehealth.com/hooswell to log your workouts before the April 30 deadline!

Employee Profile
Vonda Durrer, Senior Director of Electronic Research Administration
                  

Senior Director of Electronic Research Administration Vonda Durrer and her colleagues in the Office of Sponsored Programs (OSP) support the research endeavors of UVA faculty, ensuring responsible stewardship of research funds and regulatory compliance. Vonda has been a leader in the development of the ResearchUVa portal to provide faculty and research administrators across the Grounds with a web-based tool that will eventually track the University research administration process from beginning to end.

What brought you to UVA and how long have you worked here? A programming position in the central IT group working on Payroll brought me here. I've been at UVA for 26 years.

What was your first job ever?  Babysitting, if we go first job ever. Professionally, a Data Entry position for Crutchfield Corporation. 

In no more than two sentences, tell us a little about what you do in your job.  l have the privilege to work with numerous faculty and administrators across Grounds to support the research enterprise. In my new role, I will be focusing on ResearchUVa and the research data/system initiatives. 

What is your favorite thing to do in the area?  Something outside! Shenandoah National Park is a wonderful escape.

What is your favorite Charlottesville area restaurant? The Ivy Inn.

What is something you have always wanted to learn how to do? Sign language. 
Who do you want to learn more about in the EVP-COO Area? Send a note to jerilyn@virginia.edu to nominate someone for next month's Employee Profile.

                      
ResearchUVa: Information at Your Fingertips

Researchers are now able to spend more time on their critical work and less time requesting information about the status of their documents. This is due to a collaborative effort between the Office of Sponsored Programs (OSP), ITS, and the Office of Organizational Excellence to further enhance ResearchUVa. Released last month, the enhancement provides electronic tracking of in-process proposal and award-related transactions within OSP and the schools. Visit ResearchUVa for more information.

                   
Register NOW for May 26 Conference and May 27 Workshops!

Tickets are nearly sold out for the UVA Forward conference on May 26! Register now if you're interested in attending this event designed for professionals who wish to lead, learn, and collaborate. Details and registration are available at forward.virginia.edu

In conjunction with May 26 conference sessions, UVA Forward will feature a Showcase of Organizational Excellence (OE) sponsored projects. Connect with your colleagues who have been working hard on these important projects and learn more about their work.

Space remains available in three of the four workshops scheduled for May 27:
Be sure to register for a May 27 workshop separately from the May 26 conference. Follow the links above for session descriptions and registration.

                                
May 25 OE Session: Is That What You Heard?

Have you ever come out of a meeting with a completely different view on what was said than your peers? Join Darin Harris from the University of Wisconsin-Madison Office of Quality Improvement as he provides a framework for understanding and interpreting a shared experience and how to use this knowledge to really engage with your team.

May 25, 2016, 1:00 - 2:00 p.m.
Newcomb Hall, South Meeting Room
Sponsored by Organizational Excellence

RSVP

                          
New Faces and New Roles

Beginning April 28, Annette Norton is serving as the Interim Corporate Compliance and Privacy Officer at UVA Medical Center. Annette will fill this interim role to replace Lori Strauss, who has accepted a position as the Chief Compliance Officer at Stony Brook Medicine in New York following more than 20 years of service to UVA. Annette has been with the Corporate Compliance and Privacy Office since 2005. Her experience, expertise, and knowledge of the Medical Center will help her to continue the important work done through our compliance and privacy program. There will be a national search to fill the position on a permanent basis.

John DeSilva joined Emergency Management as the new School of Medicine Emergency Preparedness, Response, and Security Coordinator effective March 28. Reporting to the Office of Safety and Emergency Preparedness, John will coordinate and communicate procedures and processes related to safety, security, environmental health and safety, and emergency management for the School of Medicine. He has 24 years of fire service experience, including eight years as Fire Chief and Director of Emergency Management for the Sanbornton Fire Department and the Amherst Fire Department in New Hampshire. In 2011, he joined Suffolk University in Boston, where he later led all aspects of the university's emergency response to numerous man-made and natural events including the 2013 Boston Marathon bombings and the string of blizzards that hit the city in 2015. Welcome to Charlottesville, John!

UVAFinance recently welcomed new team members to the Office of Sponsored Programs (OSP) and the Managerial Reporting Project (MRP). Check out the UVAFinance blog for more information about:
  • Brigette Pfister, Director for Proposal and Award Management in OSP
  • Shannon Marshall, Reporting Developer, MRP
  • Vihay Adusumilli, QA and Testing lead, MRP
  • Yue Liu, Technical Data Analyst, MRP



Announcing University Business Intelligence

While the Managerial Reporting Project team is conducting usability and acceptance testing in advance of the initial May release, they are excited to reveal the name of the new reporting environment, UBI. UBI is a friendly, easy-to-remember moniker where the "U" represents the University and "BI" stands for business intelligence. UBI will break down information silos and allow for data analysis across HR, Finance, and SIS modules. Eventually, UBI will incorporate other central data sources and allow users to integrate local data. Learn more on the Managerial Reporting Project site.

                                                
FM Recognized for Diversity Efforts

Facilities Management was recently honored for its commitment to diversity during a Founder’s Day event hosted by the Office for Diversity and Equity and the President’s Commission on Slavery and the University. The event featured presenter Shannon LaNier, the sixth great-grandson of Thomas Jefferson and Sally Hemings, who spoke about his personal journey after discovering his DNA connection to Jefferson and Hemings.

Vice President and Chief Officer for Diversity and Equity Dr. Marcus Martin thanked Facilities Management employees for their efforts to support diversity and inclusion, highlighting specific programs such as the Apprenticeship program and the FM Diversity Committee’s annual calendar, outreach in FM publications, and the Employee Engagement Program. Dr. Martin also noted FM’s support of the commemoration of UVA’s African American Cemetery in 2014 as well as future plans to host the FM Girls Day event aimed at recruiting more women into the trades.

                     

The goal of the Super Temps program is to help fulfill departmental staffing needs while providing excellent opportunities to 12 extremely talented, capable, and skilled individuals. This one-of-a-kind program provides Super Temps with Integrated System training, along with an I-key and ID. Combining their outstanding talents with knowledge of the Integrated System, the Super Temps immediately contribute to departments by filling challenging roles.
 
Our ninth cohort of Super Temps just completed a week of intensive training. We invite you to view the personal introduction videos, biographies and "Skills at a Glance" for each Super Temp on the Temporary Search Group website at Super Temps- Cohort IX. This cohort of Super Temps is ready to begin work immediately. Contact Janet Turner-Giles via email at jmt4q@virginia.edu or 924-3330 to reserve your Super Temp today!

                           
Save on Microsoft Products

The University has renegotiated its contract for faculty and staff purchases of Microsoft software effective May 1, 2016. Facilitated through an educational consortium known as E&I Cooperative Services, the new contract will yield savings between 1% and 8% over the existing agreement. Pricing information and ordering instructions are available on the ITS web site.

                                             
Employees Honored for Snow Response

UVA’s designated employees – including staff from Facilities Management, Dining, Parking & Transportation, the University Police Department, Intramural-Recreational Sports Rec and Athletics – were recently honored for their efforts to keep the University’s buildings and grounds safe during Winter Snow Storm Jonas. The storm dumped more than 20 inches of snow in the area on Jan. 22-23, requiring hundreds of employees to work 12-hour shifts around the clock, staying overnight in nearby hotels away from their families.

Facilities Management’s snow removal efforts allowed the UVA Medical Center to continue operations throughout the storm, helping to save the lives of three people who experienced heart attacks during this time, according to Executive Vice President for Health Affairs Rick Shannon. “Because of your efforts, three people are alive today…they were able to be treated at our hospital when no one else in our region was able to accommodate them,” he said during an April 14 event at John Paul Jones Arena recognizing designated employees.

President Teresa Sullivan also spoke to the crowd via a recorded video message as well as Executive Vice President and Provost Tom Katsouleas, who thanked staff for ensuring that classes resumed the Monday following the storm, allowing more than 21,000 students to attend 1,400 different classes that day.

                         
Symantec Anti-Virus Security Issue

Symantec Endpoint Protection (anti-virus) for Windows computers has a security vulnerability affecting versions 11.x and 12.1. If you are using this software, you should install the latest version by visiting UVA Software and clicking on “Your Account/Orders.” It is available at no charge to faculty, staff, students, and affiliates of the University of Virginia. Please note that the fix is only available by downloading the software through this mechanism, not as part of a software update to the version you are currently running.

Have something for the next EVP-COO Area News?

Share news from your area with your colleagues, whether it is an update on a project underway, news of a hire, news of recognition received or anything you think others might like to know and find useful. Please send your content suggestions to EVP-COO Area Communications Manager Jerilyn Teahan at jerilyn@virginia.edu.
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