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UVA EVP-COO Area News | November 2020
A compilation of news within the EVP-COO portfolio at UVA


Happy Thanksgiving! 

cartoon turkey wearing a mask

Best wishes to the entire EVP-COO team for a healthy Thanksgiving. We are so grateful to have dedicated and talented colleagues all year long, and this year more than ever. Thank you for everything you do!

Preparing for Safe Holidays

The Office of Emergency Management offers guidance about preparing for safe holidays

20th Anniversary of the Lighting of the Lawn

Rotunda with holiday lights

Tune in for the virtual Lighting of the Lawn TONIGHT at 7 p.m. The event will livestream at and will be available for viewing after the event. This year's Lighting of the Lawn is being held earlier than past years so that students can enjoy the show before returning home for an extended period that begins with the Thanksgiving holiday. Our own Facilities Management team works closely with student organizers each year to create this special event that has become a UVA tradition over 20 years. The lights will illuminate the Lawn until early January, so find an evening to come check them out. Be sure to complete your HOOS Health Check before you come to Grounds, wear a mask, and follow physical distancing guidelines. For more details about this year's Lighting of the Lawn, see this UVA Today story.  

Commonwealth of Virginia Campaign

Commonwealth of Virginia Campaign logo

On Nov. 10, Vice President Kevin McDonald wrote to the UVA community about this year's Commonwealth of Virginia Campaign: "For more than twenty years, UVA has led statewide participation in the CVC, collectively raising more than $18 million from the generosity of thousands of University faculty and staff. While we are proud of this effort, our community needs our support now more than ever. This year’s campaign began in the midst of our ongoing fight against COVID-19, which has impacted so many. Giving through the CVC is one of the most effective ways you can help make a difference for organizations that support our local community."

Read more about supporting the community through the CVC in this UVA Today story. The campaign runs through Dec. 20.

Cavalier Computers Holiday Sale

Cavalier Computers Sale Nov 30 through Dec 4 for faculty and staff

The annual Cavalier Computers holiday sale is Nov. 30 – Dec. 4 and is open to all UVA faculty and staff. The sale features a wide selection of technology and home goods items, as well as toys and games. If you would prefer to shop online, you can do so here. Pickup and ship times will vary.
Cavalier Computers is located inside the UVA Bookstore. All proceeds from UVA Bookstore and Cavalier Computers sales are donated to University student scholarships and initiatives.

Thank You, UVA Custodians

three custodians

In honor of National Custodian Day in October, Facilities Management highlighted a few frontline heroes in this photo essay.  

National Apprenticeship Week

National Apprenticeship Week

In honor of National Apprenticeship Week in November, Facilities Management celebrated 38 years of the UVA Apprenticeship Program, the first of its kind to be sponsored by a state agency in Virginia. The department recognized its outstanding on-the-job trainers who are responsible for providing hands-on instruction for apprentices within the program. Read more about these trainers.

Sarita Herman Recognized by Office of Engagement

Sarita Herman headshot

Sarita Herman, historic preservation project manager with Capital Construction & Renovations, was recognized by the UVA Office of Engagement as one of five outstanding faculty and staff members who delivered in-person or virtual programming for alumni, parents and friends. In the summer heat, Herman led tours of the Memorial to Enslaved Laborers to help community members understand and embrace this important work. 

FM Staff Assists in Accident

FM staff who assisted bike accident victim

Thanks to McCormick Zone Electrician Apprentice Bryce Humphreys and Electrician Jim O’Rourke who assisted a man injured in a bicycle accident on Whitehead Road in October. “Thanks for going above and beyond the call to help someone in need. We’re fortunate to have good people like you at the University,” President Jim Ryan wrote in a note thanking the two staff members.

Embrace Tension to Build a Stronger Team

frayed rope
Event Date: December 10, 2020, 1:00 pm – 2:00 pm
Location: Zoom - Online
Presenters: Mary Brackett, OE Senior Associate and Michael Latsko, HR Sr. Director for Strategic Initiatives

Do you routinely encounter high tension in your department?  Do you wonder if there might be a more effective way to navigate diverse perspectives on your team? You’re in for some good news!  Tension is inevitable and can be used as a tool to drive innovation. Find out how to embrace tension as a learning opportunity to take ideas and teams to a better place.

Zoom access information will be provided to registrants prior to the event.


UVA and Community Partners Help Chart the Future of SWaM

telescope and horizon

Procurement and Supplier Diversity Services has pulled the expertise of UVA colleagues and community partners into an Advisory Group that will help define the future vision, scope, and success measures of the UVA Supplier Diversity program. Read more in the UVAFinance Blog.

Finance Engagement Team Plans More Streamlined Customer Experience

butler with outstretched hand holding bell

Within UVAFinance, the future state is very much on our minds.  Under the leadership of Bill Ashby, AVP for Financial Strategy, the Finance Engagement team is already making strides toward their vision of an exceptional customer service model to complement Workday Financials.  A large piece of the future-state finance service model involves the incorporation of Salesforce to manage customer interactions. Read more in the UVAFinance Blog

Finance Strategic Transformation - Configuration and Prototype is Here!

Finance Strategic Transformation

As of November 1, we’re officially into the Configuration and Prototype phase of the project. This is the phase where we move from theoretical design of Workday Financials to concrete application. Config and Prototype is critical to ensure that we can get feedback from UVA stakeholders on the system design before rigorous system testing begins. During this phase, the project team is finalizing the first tenant build and testing it. They're also planning Customer Confirmation Sessions that will enable key stakeholders to see how UVA business processes work in the system with our data. 
The first tenant build will have a subset of data and some processes available. Later tenant builds will be more comprehensive. Stakeholders invited to customer confirmation sessions will help confirm that the overall approach is on the right track.The people involved in these first Customer Confirmation Sessions will mostly be the same individuals who were involved in the architect sessions earlier this year. As we head into 2021, we’ll open it up more and more for other stakeholders to take a look. For more context on Config and Prototype, take a look at a post from Nicole Ferretti in the onlineCommunity.

New UVA Health Plan Pharmacy Provider

Effective January 1, 2021, UVA’s Health Plan Pharmacy Administration will switch from OptumRx to Aetna, the company that already administers the UVA Health Plan’s medical program. There are several advantages of combining medical and prescription coverage with a single administrator, and there also may be actions you need to take to prepare for the change. See the HR Prescription Drug Program 2021 webpage for these details.

Take the Open Enrollment Survey Today

Your feedback matters! We'd love to know what you think about the Open Enrollment communications this year, and your experience in Workday. Please complete this short survey (about 2 minutes) by November 20 so we can make Open Enrollment even better next year. If you have already completed the survey, thank you for taking the time to share your thoughts with us!

Spend Down Your Full FSA to $0 by Dec. 31

If you recently enrolled in UVA’s Basic Health option for 2021 for the first time and are currently enrolled in a 2020 Full FSA, you must deplete all money in your Full FSA by December 31, 2020. Otherwise, your Health Savings Account (HSA) -- available only to Basic Health participants -- cannot be opened at Chard Snyder and you will have to wait until April 1, 2021 for your HSA to be opened and receive employer and/or employee contributions. In addition, you will not be able to use HSA funds to pay for eligible medical services provided prior to April 1, 2021. 

Need an easy way to spend funds before the deadline? FSA participants can make online purchases from the Chard Snyder FSA Online Store, which offers a convenient way to have eligible items delivered right to your doorstep. For questions about your account balance, assistance with determining expense eligibility, or using the online store, contact Chard Snyder’s customer service department at 888.302.9805,, or visit their website at

FEAP Resources and Events

21 Ways in 21 Days to Rest and Restore

FEAP invites you to take care of yourself in a new and accessible way. On our interactive calendar, you will find resources and material that introduce a series of effective strategies to tend to your own needs in the midst of everything else you do. Topics include restoring the mind, body, and connection and meaning. Register today for access to the calendar. Activities will remain available through November 30. 

Recovery Ally Training

A Recovery Ally is an individual who supports those in recovery, advocates for recovering individuals, and educates themselves about the disease of addiction, societal stigma, and resources available. This introductory-level Recovery Ally training is designed to begin to increase our community’s recovery capital on Grounds, decrease stigma, and grow intervention skills for staff members.
Register for the Training

Hoos Well logot



Don't forget to claim your Hoos Well Rewards by November 30! In February, the Hoos Well portal will be migrating to a new platform, offering you an exciting new well-being experience. Keep an eye out for more information coming soon.
Claim Your Rewards in the Hoos Well Portal.


Taking care of yourself is an important aspect of well-being. Hoos Well wants to see what you are doing to take care of yourself and maintain your health and happiness. Do you meditate each morning, prepare healthy meals for your family in the evening, or practice social distance hiking with friends on the weekends? By November 23, submit your photo for a chance to win one of 15 Fitbits by:
•    Emailing your photo to or 
•    Tagging HoosWell on social media
See photo content details

College Tuition Benefit Savings Program

The dental plan through United Concordia now offers the College Tuition Benefit Savings Program. By registering, you earn Tuition Rewards points that can be redeemed for tuition discounts at more than 400 participating private colleges and universities nationwide.

Learn more about the tuition benefit savings program

New Feature Available in Workday

My Pay Dashboard is now available for you in Workday! This new feature replaces the current “Pay” app on your Workday home screen. The dashboard has been arranged to provide you with visibility into and more clarity around of all of your pay items. You’ll also benefit from insightful pay-related reports and simplified navigation for making updates on things like tax withholding and direct deposit information. 

Watch this video tour of the new My Pay Dashboard to learn more about using these features. 

Reminder: Caring for Children During COVID-19 Survey Closes Nov. 20

The UVA Dual Career Program is surveying UVA, UVA Health, and UPG employees who are caring for children during the pandemic. They are interested in learning more about the about the UVA community's experiences, what is working well, and what additional resources and supports would be helpful. Complete the Survey 

Parent and Guardian Connections Tools and additional resources are available here.

UVA Operations on Social Media

Check out our UVA Operations units on social media to stay current on news and events across our units.

On Facebook: UVA Operations, UVA ITS, UVA Police, UVA Sustainability, UVA Student Financial Services, Hoos Well, UVA Research Park, UVA FM-Apprenticeship Program, UVA Tradeswomen, UVA Dining, UVA Bookstores, Cavalier Computers

On Twitter: J.J. Davis, UVA_Emergency Management, UVA Police, HoosSafe, UVA FM, UVA FM-Occupational Health & Safety, UVA FM Apprenticeship Program, UVA Sustainability, UVA ITS, UVA HR, Hoos Well, UVA Finance, UVA Student Financial Services, UVA Economic Development, UVA Research Park, UVA Dining, UVA Bookstores, University Transit Services

On Instagram: UVA FM, UVA FM-Occupational Health & Safety, UVA FM Apprenticeship Program, UVA Sustainability, UVA Student Financial Services, UVA Dining, UVA Bookstores, Cavalier Computers, University Transit Services, Hoos Well

Please let Jerilyn Teahan ( know if you have other social media accounts to share.

Have something for the next EVP-COO Area News?

Share news from your area with your colleagues, whether it is an update on a project underway, news of a hire, news of recognition received or anything you think others might like to know and find useful. Please send your content suggestions to Jerilyn Teahan at
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