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UVA EVP-COO Area News | July 2020
A compilation of news within the EVP-COO portfolio at UVA


Return to Grounds

photo of the Lawn and Rotunda in Fall

Returning to Grounds Training Video Modules

All Academic Division faculty and staff are required to complete a “Return to Grounds” training module prior to the start of the Fall 2020 Semester. This module explains basic safety standards and behavioral expectations.  At the end you will be required to acknowledge that you have reviewed the content and agree to abide by the safety standards as outlined.

The module is now available for access through Workday and can be accessed by logging into Workday or by clicking the links below.  There is also a supplemental module available to managers that provides additional details necessary to support your team. We strongly encourage managers to review this video as well.

Training Module Links:

Return to Grounds Weekly Updates

Every Thursday at noon, University leadership distributes a Return to Grounds Update newsletter via email to all students, parents, faculty, and Academic  Division staff. Archived editions are now posted under "Latest Updates" beneath the Resources tab on the Return to Grounds website.


EVP-COO Teams Preparing for the Return to Grounds

Staff from EVP-COO units across Grounds are busy preparing for the return of students, faculty, and more staff colleagues for the fall semester. Groups focused on HR, operations/ logistics, and a cross-functional virus management operations team are developing and implementing plans that cover everything from employee training to preparation of physical spaces and modification of services to COVID testing and daily health checks. This work is being done in partnership with colleagues from UVA Health, Student Affairs, the Provost's Office, and the schools and units. For more information about the implementation of these plans, be sure to read the weekly Return to Grounds Update newsletter each Thursday and visit the Return to Grounds website. Among the resources you will find on the site are Operations & Logistics Planning Decisions/ Assumptions and Facility/ Space Safety Standards & Recommendations. Thanks to everyone across Grounds working hard on so many aspects of University life during the pandemic.

Parking & Transportation Modifications

Parking options and transit routes will be modified in Fall 2020. Visit the Parking and Transportation website for the most up to date information. The following summarizes operations for Fall 2020:

UTS bus loading protocols, service hours, and routes have been significantly altered. See Fall 2020 routes and the UTS Rider Guide for details.

Employees who hold annual permits expiring on Aug. 15 will receive parking permit renewal information in the coming weeks. New options will be available to accommodate those who continue to work remotely and may not need to park on Grounds every day. Monthly fees are increased slightly in 2020-21 in most central, west, and north Grounds lots ($3-$5/month), but because parking fees were not charged for June, July, and the first half of August, the net annual impact on employees is below 2019-20 annual fees. See the P&T website for information.

Facilities Management Updates


COVID-19 Signage and Products

Warren "Hubba" Wood with plexiglass barrier

The FM Sign Shop has been producing and installing COVID-19 safety signage and protection shields in common spaces across Grounds in preparation for the fall semester. To request additional signage options or other related products, view the Sign Shop’s COVID-19 products catalog and contact Teresa Dillard at for more information.

UVA Wins 4 USGBC Virginia Awards

Bonnycastle House

Four recent UVA construction and renovation projects were honored during U.S. Green Building Council Virginia’s 2020 Community Leader Awards. Award-winning projects included New Cabell Hall, Bonnycastle, Kent/Dabney and the Old Ivy Road Office Building. Read more about the USGBC Virginia awards.

UVA Solar Panels Video Tour

Solar Panels at UVA

Check out this virtual tour of UVA’s rooftop solar panels hosted by Facilities Management’s Power & Light team.

Trees on Grounds

Kevin Beal in front of a tree

Take a closer look at some of UVA's most remarkable trees and meet one of the staff members who cares for them.

New Green Workplace Resources

Sustainable Coffee Tip Sheet
Click to visit the Sustainability website and view larger

New resources are available from the Office for Sustainability to make participating in the Green Workplace Program easier than ever. Especially timely are the “sustainable coffee tip sheets” – you may find that your best option for avoiding the shared breakroom Keurig during COVID may also be the most sustainable and least expensive coffee option out there! Learn more by visiting the Green Workplace webpage and scrolling down to the Resources section.

Morven Kitchen Garden Volunteer Opportunities

Morven Kitchen Garden Volunteers

If you and your colleagues have not yet used your 2020 paid volunteer hours, consider setting up a garden workday for your team at the beautiful Morven Kitchen Garden in September, October, or November. Utilizing paid volunteer days together is a great way to safely reconnect in-person amid this extended period of virtual work. We are happy to work with you to find a time for your group to come help in the garden! No experience necessary. Email to learn more.

FEAP Resources and Events


With so much stress and uncertainty resulting from the continual change and turbulence surrounding us in this time, FEAP invites employees in the Academic Division and members of UVA Health to join one of our 30 minute drop-in sessions over Zoom where we will support one another and discuss coping strategies.
Learn more and register for a session


With the pressure of supporting yourself and members of your team, FEAP invites all managers in UVA Health and in the Academic Division to join one of our 30 minute drop-in sessions over Zoom where we will focus on support for your role and discuss resources available for assistance.
Learn more and register for a session


Developing healthy relationships and maintaining social connection are more important than ever during this time of physical distancing. In this Hoos Well reward-eligible webinar, you will learn some powerful relationship tools, including strategies for communication and connection, resolving conflict, and uncovering the true potential in your relationships.
•    August 6, 3:30 pm live webinar
•    August 19, 12:00 pm live webinar


In response to our current environment, FEAP is pleased to offer two collections of resources to support you through education, action, and self-care. We welcome you to explore and enjoy!
•    COVID-19 resources
•    Social Justice resources

Learn more!

Explore all FEAP services and view upcoming events

Hoos Well


What Hoos Well programming have you participated in this year? Are you aware of all of the resources available to you through Hoos Well? The Hoos Well team would appreciate your participation in a 5-minute survey - your feedback will help shape our future programming and communications.
Take the Hoos Well Survey

Finance Strategic Transformation

Finance Strategic Transformation

Visit the FST website for updated with helpful, practical information that will keep you and your team informed:

•    Updated Workday Words Dictionary
•    FST Project Governance Changes
•    FST Decision-Making Structure
•    Decision Log for the Project
•    Project Team Structure
•    Consistently Updated FAQs
•    Project Timeline
•    What's the latest on Workday Financials?
•    Resources for sharing with your team (one-page updates, email text, and more)

UVA Marketplace Updates

UVA Marketplace Updates with shopping cart

Procurement announces enhancements to the UVA Marketplace.

UVA Foundation Updates


Brad Butler Promoted to Chief Financial Officer

Brad Butler
We’re pleased to announce the promotion of Brad Butler to Chief Financial Officer. In his new role, Mr. Butler will be responsible for all financial aspects of the Foundation and its subsidiaries, as well as leading the Foundation’s team of finance and accounting professionals. He replaces Pat McCann, who retired on June 30 following 11 years of service to the Foundation. Read more on the UVA Foundation website.

Success Studio North Opens in the UVA Research Park

Success Studeio logo and staffer
Charlottesville's premier boutique fitness studio is now open in Town Center Four! Locally owned and operated, Success Studio combines the expertise of its personal trainers with the latest integrated technology to create personalized programming to optimize the fitness experience. Learn more.

The New Birdwood Golf Course Now Open

Birdwood Hole 1
After a nearly two-year renovation, the home course for the University of Virginia golf program reopened to the public on July 1. In addition to 18 new championship golf holes, the project also included a new practice facility for the University of Virginia’s men’s and women’s golf teams, short game practice areas for members and resort guests, and a larger practice ground for all players. Learn more on the Boar's Head Resort website.

ICYMI: EVP-COO Area in the News

After 135 Years, UVA's McCormick Observatory Gets Its First New Dome Rollers

UVA Reconfigures Transportation Options in Face of COVID-19

Return to Grounds: Answers to Frequently Asked Questions for Students, Faculty, and Staff

UVA Announces Details of Plan for Virus Prevention, Detection, and Response

UVA Operations on Social Media

Check out our UVA Operations units on social media to stay current on news and events across our units.

On Facebook: UVA Operations, UVA ITS, UVA Police, UVA Sustainability, UVA Student Financial Services, Hoo's Well, UVA Research Park, UVA FM-Apprenticeship Program, UVA Tradeswomen, UVA Dining, UVA Bookstores, Cavalier Computers

On Twitter: J.J. Davis, UVA_Emergency Management, UVA Police, HoosSafe, UVA FM, UVA FM-Occupational Health & Safety, UVA FM Apprenticeship Program, UVA Sustainability, UVA ITS, UVA HR, Hoo's Well, UVA Finance, UVA Student Financial Services, UVA Economic Development, UVA Research Park, UVA Dining, UVA Bookstores, University Transit Services

On Instagram: UVA FM, UVA FM-Occupational Health & Safety, UVA FM Apprenticeship Program, UVA Sustainability, UVA Student Financial Services, UVA Dining, UVA Bookstores, Cavalier Computers, University Transit Services

Please let Jerilyn Teahan ( know if you have other social media accounts to share.

Have something for the next EVP-COO Area News?

Share news from your area with your colleagues, whether it is an update on a project underway, news of a hire, news of recognition received or anything you think others might like to know and find useful. Please send your content suggestions to Jerilyn Teahan at
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